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Human Resources Assistant ARS HRD (Virtual) Spring 2025

USDA Agricultural Research Service (ARS)
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Job Description

1.Assist with onboarding new employees to include arranging for completion of all appropriate forms and IT equipment requests. Keep PII confidentiality. 
2.Review completed documents for missing or conflicting applicant information as required. 
3.Write/edit standard operating procedures, continuously improve processes.
4.Coordinate with people across USDA for completion of tasks and clarification of requests.
5.Communicate complex ideas and processes effectively, both orally and in writing, with all levels of the organization
6.Assist Office of the Director leadership with ad hoc projects including high sensitivity, high visibility issues.
7.Other duties as assigned.

 

Duties include:

Position will provide a variety of support to the HR Team including tracking of onboarding and offboarding employees, tracking deliverables for various contracts, editing and creating new documentation, taking notes during HR meetings, including labor negotiations. Creating reports and presentations for Leadership personnel.

 

Location: Virtual 

 

Hours per week: 20 hours per week 

 

Preferred majors:

  • Human Resources, Business, Public Policy, Management, Any

 

Education Level:

  • Undergraduate students

 

Desired Skills:

  • Impeccable attention to detail. 
  • understanding of confidentiality. 
  • good knowledge of Microsoft products including Word, Excel and Outlook. 
  • Ability to learn, understand and grow in a highly changing, complex environment.

 

Supervision:

  • Interns will report to the ARS HRD. 
  • Interns will receive guidance and feedback from supervisor daily, weekly, or as needed.
  • Interns formal evaluation are completed at the following segments of the internship session, Mid-term and Final Performance Evaluation.

 

Conditions of Employment

  • Applicants must be legally authorized to work in the United States as a U.S. citizen or national, asylee, refugee, or lawful permanent resident.
  • Must be in good academic standing as defined by their academic institution.
  • Unofficial Transcript can be used when applying for the position
  • Satisfactory Background investigation and/or fingerprint check.
  • The position is renewable, based upon effective performance, availability of funds, and program needs, with the possibility of a multiple-year appointment.

 

Documents to have when applying:

  • Resume saved as PDF
  • Transcript 

 

Pay information:

  • Undergraduate students (Associates and Bachelor's degree seeking students): $17.45
  • Graduate students (Masters and Doctorate degree seeking students: $19.20

How to apply:

Complete HACU Application via:

 

The internship with the USDA that you were selected for is offered through a third-party provider – the Hispanic Association of Colleges and Universities (HACU). You need to complete their application before the official offer letter can be drafted and sent for your review.

 

Note: You do not need to wait on documents such as official transcripts, references, and so on to submit your application. You can upload a placeholder in its place and submit via email when you receive them.

 

Responding to Flyer or E-mail:

  • E-mail resume and introduction to HACU@usda.gov
  • Copy/Type E-mail subject line as shown in flyer/email

 

General Information

About USDA and HACU

For the past 27 years, USDA has partnered with HACU to provide internship opportunities for hundreds of undergraduate and graduate students. These internships provide valuable professional experience for students while also exposing students to the important work that is done at USDA. The students also make significant contributions to the sub-agencies.

This partnership with HACU represents a larger USDA strategy aimed at ensuring a diverse, prepared, and competitive workforce that is vital to establishing a sustainable agricultural future. As a result of their positive internship experiences and supportive and inclusive culture at USDA, many former HACU students are now members of the USDA permanent workforce. 

To learn more visit: USDA Agricultural Research Services (ARS) [https://www.ars.usda.gov/about-ars/] & Hispanic Association of University and Colleges National Internship Program [https://www.hacu.net/hacu/HNIP.asp]