Administrative Program Specialist 1--Undergrad Admissions

Administrative Program Specialist 1/Office Aide 1

If you are interested in enriching your campus experience, working along side other departments, and gaining experience in a fun and professional environment, consider applying for the Peer 1 Advisor position at The Office of Admissions! We offer training and never work on weekends.

Administrative Program Specialists 1, working under direct supervision, assist with daily office activities. Duties may include, but are not limited to:

• Answering telephones
• Providing general reception services, including greeting guests
• Providing information and responding to questions in-person and via electronic formats
• Making photocopies
• Scanning, filing and sorting documents
• Data entry
• Processing paperwork and/or card requests
• Supporting mail pickup and delivery
• Assisting with general errands, attending and assisting with events, assisting in communications regarding office events
• Scheduling appointments/meetings
• Provide tours of offices or buildings
• Performing other related duties as assigned or required.

This position will report to Undergraduate Admissions and the Office Assistant 3 – Front Desk Lead

This position is budgeted to allow a maximum of 10-13 hours per week (not to exceed 19 during academic year). The Admissions Office operates 5 days a week and typically has shifts from 8:00 am to 5:00 pm. 

Required Qualifications:

Applicants must have a demonstrated professional demeanor and the ability to effectively communicate with a diverse population via phone, in-person, or electronic communications.

Applicants must have experience with Microsoft Office Suite.

Applicants must have good computer skills with the ability to type or keyboard, perform data entry, and prepare documents.

Applicants must be able to file documents both physically and electronically.

Successful applicants must complete training on FERPA rules upon hire.

Applicants must be reliable, responsive, willing to take direction and follow guidance. 

Applicants must be detail oriented and able to enter data and prepare documents with accuracy. 

Applicants must work both independently and in a collaborative group setting.

Applicant must be able to work with others at all levels, have a professional demeanor, excellent interpersonal skills, strong oral and written communication skills, and emotional intelligence.

Applicant must be able to manage conflict, collaborate and work effectively both independently and as a member of a team.

Preferred Qualifications:

A minimum GPA 2.5.

Student employees are subject to EWU’s employment Policies and Procedures and the EWU Student Code of Conduct. As a student employee, you are expected to adhere to both. Please be advised that violations of the EWU Student Code of Conduct may affect your employment on campus, even if the conduct occurs beyond the scope of your job responsibilities.

All new employees must comply with EWU immunization Policy 602-02 and provide proof of immunity or vaccination to MMR  before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.

This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.