Property Manager

Olmsted County has earned the 2023 and 2024 Best Places to Work - Southeast Minnesota designation.

Minimum Qualifications of Education and Experience

Expected starting salary $32.72 to $43.68.  Full salary range $32.72 to $54.64.

Bachelor's degree from an accredited college or university in Housing, Public Administration, Business Administration or related field and one (1) year of experience in a similar position as listed in the work functions

OR

Associate's degree from an accredited college in in property management, business administration or related field and three (3) years of experience in a similar position as listed in the work functions.

OR

A combination of education and experience equivalent of five (5) years of experience in a similar position as listed in the work functions.

Regular and reliable attendance is a necessary component of job/position. Individuals required to use County vehicles and equipment must have a valid driver's license and be free of any major traffic violations for the last three (3) years.

Desirable Qualifications:

Experience in Property Management, especially with Housing and Urban Development (HUD), United States Department of Agriculture (USDA), Minnesota Housing Finance Agency (MHFA), or tax credit properties.  Experience ensuring program compliance for federal, state, and local housing programs and laws and regulations as they relate to fair housing. 

Nature of Work

Under general supervision, oversees the overall management of Housing and Redevelopment Authority (HRA) properties including tenant relations, lease enforcements, and monthly reporting. This position involves planning, coordinating and developing strategies to increase occupancy, decrease delinquent accounts receivable, achieve and maintain High Performer ratings for property programs, and collaborates with community services to provide resources and empowerment opportunities to residents. Assists with implementation of Capital Improvement Plans and Property Needs Assessment projects for all HRA properties. Requires travel to various HRA sites and other locations as required. Responsible for compliance with housing systems reporting requirements and data analysis including billing, annual reporting, annual grant renewals and monthly use statistics. Provides guidance and mentorship to staff.

Examples of Work

• Manages reporting systems for the HRA. Ensures compliance with new/changing reporting requirements and achieving High Performer status for Housing programs. Uploads and submits information to reporting systems as required, verifies accuracy and corrects errors
• Markets vacant HRA properties to perspective tenants: including but not limited to: promoting and hosting open houses, individual showings, and online marketing
• Manages rental operations (including maintaining consistent weekly office hours, ensuring rents are paid, units are well maintained, overseeing move in/move outs, and enforcing lease violations/evictions)
• Ensures property staff follow federal, state, and local laws and regulations as they relate to fair housing, the management of the property, and the needs of the tenants.
• Underwrites tenants and calculates tenant rents using federal, state, and local formulas/guidance
• Evaluates HRA-owned properties, coordinates property improvements and routine maintenance activities
• Recommends changes to property processes, program policies, and program guides.
• Coordinates annual Rental Market Survey
• Ensures all possible efforts are made to keep vacant units leased and occupancy levels at 100%
• Performs related duties as assigned

Knowledge, Skills and Abilities Required

• Knowledge of property management practices and enforcing lease agreements
• Knowledge of federal, state, and local rules and regulations
• Knowledge of laws governing rental property and tenants' rights
• Knowledge of housing software programs
• Skill in the use of computers and technology
• Skill in written and verbal communication
• Ability to solve resolve disputes, problems and negotiating solutions;
• Ability to manage complex electronic data reporting systems
• Ability to gather, analyze and report systems data
• Ability to effectively organize, systemize procedures and deal with emergencies
• Ability to establish and maintain effective working relationship with others
• Ability to work with a varied client base including special populations, clients with special needs and persons of diverse ethnic and economic backgrounds
• Ability to organize, prioritize and work independently on multiple projects, to accomplish objectives and goals

Persons with disabilities: the above is a general listing of job duties. Essential and non-essential functions may vary by individual position. Reasonable accommodations may be available for both essential and non-essential job duties.