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Project Portfolio & Operations Coordinator

Oregon State University

Oregon State University

Department: F&A Information & Tech (QFA)

Appointment Type: Professional Faculty

Job Location: Corvallis

Recommended Full-Time Salary Range: $44,496 - $75,516

Job Summary:

Finance and Administration Information Technology’s Business Architecture Team is seeking a Project Portfolio & Operations Coordinator. This is a full-time (1.0 FTE ),12-month, professional faculty position.

The Project Portfolio & Operations Coordinator is a key member of the Business Architecture team, responsible for managing administrative tasks related to ongoing projects within DFA IT. This role involves planning, coordination, data compilation and timely execution of tasks to maintain project timelines. Key responsibilities include: Building and maintaining strong partnerships across the institution by collaborating and communicating effectively ; Coordinating and executing tasks related to project deadlines including arranging project meetings with appropriate stakeholders and collecting important details regarding project objectives; Reporting and data analysis required to research and analyze project-related data, preparing reports and creating project-related documentation; Adaptability and flexibility is required for success in this position. The ability to pivot quickly, handle ambiguity and remain flexible in a fast-paced environment.

The Project Portfolio & Operations Coordinator works closely with project managers, business analysts, DFA IT leadership and representatives from various DFA departments. The day-to-day responsibilities ensure smooth project operations and successful outcomes within DFA IT.

While Corvallis Oregon is a great place to live, work, and play, there is the understanding that relocating for a job can be very disruptive. This position is flexible on the location of work but there will be times required to be on site for project needs.

OSU (Oregon State University) IT has a commitment to deliver data as a strategic working asset and to enable data informed decision making across OSU . DFA IT leaders and staff will lead by example and use data to inform decision making at all levels in the organization. Persons in technology roles are also expected to design systems with data portability in mind and work within enterprise architecture and privacy guidelines.

This position is an essential part of DFA IT, a team dedicated to supporting OSU and DFA functions, programs, and processes. DFA IT provides planning, IT solutions and critical information to meet the constantly evolving needs of a growing technology and communication ecosystem. Acting as a trusted partner, DFA IT aligns priorities with DFA , University Information and Technology and OSU’s strategic plan to solve tough problems and prioritize and optimize work for the university. Learn more about DFA IT at: https://fa.oregonstate.edu/dfa-it

DFA IT has a deep commitment to and belief in the strength and value of diversity, equity, and inclusion (DEI ) both throughout our team and as an intentional and active practice to advance the vision, mission, and strategic efforts of the entire university. As a member of the DFA IT community, the person in this position is expected to foster and promote the values of DEI and demonstrate a commitment to inclusive excellence in their work.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

65% Portfolio Administration
20% Data Collection, Analysis, and Reporting
10% Other administrative duties
5% Other duties as assigned

What You Will Need

• Bachelor’s degree in communication, administration, management or related field.
• Effective written and verbal communication skills, reaching audiences of differing technical and functional backgrounds
• Demonstrated effectiveness in collaborating, communicating, and building relationships as a team member and with stakeholders who have various identities, cultural backgrounds, communication styles and expectations.
• Three years of experience managing deadlines and prioritizing multiple assignments with attention to detail, often on tight timelines and under pressures.
• Demonstrated ability to analyze complex issues and situations, identify alternative solutions, forecast consequences and recommend effective courses of action
• Demonstrated ability to work within an environment where ambiguity and the ability to pivot quickly are commonplace
• Demonstrated leadership with ability to take initiative and work independently
• Proficiency using Microsoft Office Suite or other similar applications

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months

What We Would Like You to Have

• Professional experience in higher education
• Five years of experience providing project planning and coordination or event planning for a program or office. Experience working in technology.
• Experience creating and presenting training materials, process maps, summary reports or visuals of data analysis findings
• Project management, Lean Six Sigma, or Business Analysis education or experience

Working Conditions / Work Schedule

This position works within a professional office environment with standard business hours (8 am to 5 pm weekdays) and may be expected at times to work after hours to complete projects and/or meet objectives. The position is open to hybrid work arrangements utilizing online team collaboration tools at supervisor’s discretion. Occasional travel may be required.

Special Instructions to Applicants

To ensure full consideration, applications must be received by 12/03/2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Ben Wessel at ben.wessel@oregonstate.edu

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/5815636

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