Trust and Grant Accountant

Join our team as a Trust and Grant Coordinator! In this essential role, you will collaborate with technical and professional staff to manage crucial accounting and financial reporting functions for our agency. Key responsibilities include agency-wide reconciliation, preparing federal financial reports, supporting annual financial statements, and developing accounting policies, procedures, and manuals. You will play an active role in the design and implementation of accounting systems and controls, manage client trust accounts, and assist with cost allocation, billing, and payables. We are seeking a candidate with experience in federal, state, and local grants, proficiency in the Statewide Financial Management Application (SFMA), and excellent communication, problem-solving, and analytical skills. The ability to interpret and apply the Oregon Accounting Manual and a commitment to applying an Equity Lens in all aspects of work are essential.

Additional Information:

• For a full description of duties and responsibilities, please click here.
• Hybrid Telework: This position is eligible for a flexible remote work schedule, and you will be required to come into the office one day per month and an additional day every quarter. Employees may be required to be in the office more frequently in response to business needs. Remote work is evaluated periodically to ensure business needs are being met and can be adjusted at any time.

Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, click here.

The salary range listed is the non-PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.

This position receives annual increases on anniversary date until the maximum of the salary range is reached.

Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.

• We may use this recruitment to fill future vacancies.

Tentative Recruitment Schedule:

• Additional supplemental questions and/or assessment task - December 4, 2024
• 1st Round Interviews scheduled for December 11, 2024 (virtual interview)
• 2nd Round Interviews scheduled for December 18, 2024 (in-person interview)

ABOUT OYA

At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.

If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you!  People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!

For more information please visit www.oregon.gov/oya.

**Would you like to learn more about this position and OYA? Join us on Wednesday, November 20 between 11:00 a.m. - 11:30 a.m. for OYA Career Chats.

Click Here to Register for OYA Career Chats!

What's in it for You?
OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package, including low-cost, high-coverage health insurance, generous time-off, and a competitive retirement plan.

Discover more about working in Oregon state government by clicking here.

This position is represented by the Service Employees International Union (SEIU/OPEU). By joining and maintaining your membership with SEIU Local 503, the following benefits are available to you such as:

• $2,500 life insurance policy paid for by your union, SEIU Local 503. This policy is in effect if you are an active member.
• Up to $200,000 of additional life insurance can be purchased. Up to $100,000 member life, $40,000 spouse and $10,000 child is guaranteed within the first 90 days of new union membership.
• Short Term Disability insurance is guaranteed if purchased within the first 90 days of new union membership.
• Legal insurance enrollment is available to purchase within the first 90 days of new union membership.
• Tuition reimbursement.

For more information on SEIU, please click here.

What You Need To Qualify:

• Possession of a Certified Public Accountant or Certified Government Financial Manager certificate; OR

• A bachelor’s degree in accounting; OR

• Successful completion of the State of Oregon Accounting Career Mobility Program or equivalent accounting certificate program from an accredited college or university; OR

• 32 quarter (21 semester) credit hours in Accounting from an accredited institution AND two years of technical, para- professional accounting experience to include: a) classifying, analyzing, and reconciling financial data and records; b) designing, recommending, and installing modifications of accounting methods, procedures, forms, and records; c) preparing financial statements and reports; d) analyzing and interpreting laws, regulations, codes, and ordinances to ensure the legality of financial transactions; and e) analyzing, interpreting, and making recommendations related to accounting transactions, accounts and account relationships resulting in accounting entries.

Required Skills:

• Ability to use Equity Lens in all elements of daily work

Ability to apply accounting theory to solve or evaluate solutions to problems and to document and communicate the application of theory is essential

Skill in listening for understanding, ability to ask appropriate questions and apply problem solving skills.

Skill in providing factual information based on observation, knowledge and understanding.

Ability to work collaboratively with a team as well as work well individually.

Possess an understanding of basic principles of governmental accounting and financial reporting.

Knowledge and skill working with a personal computer.

Skill in account reconciliations.

Strong ability to show attention to detail.

Must remain current with capabilities of various software application including; MS Word, Excel and Outlook as well as other aspects of profession by attending training/education sessions.

Strong verbal and written communication skills.

What We Are Looking For (desired attributes):
Let us know if you possess any or all of these desired attributes! This will determine who will move forward for an interview!

• Experience managing federal, state, and local grants
• Experience using the Statewide Financial Management Application (SFMA)
• Excellent problem-solving and analytical skills
• Ability to accurately interpret, analyze, and apply applicable rules of the Oregon Accounting

How to apply: 

• Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position, including how you meet the minimum qualifications and any/all desired attributes.
• Submit a comprehensive application or upload a detailed resume, including dates of employment and descriptions of duties/responsibilities for each position.
• COVER LETTER REQUIRED: Include a cover letter answering these questions: How does accounting relate to DEI? Describe how you meet the desired attributes above.
• Following the submission of your application, promptly respond to the public records request authorization and gender identity questionnaire. If you're an employee, these tasks will be in your Workday inbox.
• Veterans may receive preference; indicate your veteran status if applicable.  Click here for more information about veterans’ preference.

More Information:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.

We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be.

Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.

Pre-employment Checks:

In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800, a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.

 In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities.  In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards. 

All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.

Visa Sponsorship:

We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. OYA uses E-Verify to confirm that applicants are authorized to work in the United States.

Have Questions?:          

For questions about the job announcement, email the OYA recruitment team at OYAjobs@oya.oregon.gov