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Are you an administrative professional with strong technical and communication skills? Are you in pursuit of an entry-level role that will give you the opportunity to kickstart your career at a State Department? The Department of Finance is currently hiring an Office Technician to provide clerical support for the Office of State Audits and Evaluations Unit!

 

Title: Office Technician
Company: The State of California, Department of Finance
Unit: Office of State Audits and Evaluations (OSAE) 

Application Deadline: December 4, 2024


Application Link: (Please Note, only applications submitted at this link will be considered) 

https://calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=457474 

 

You will need to complete the Office Technician Exam to Qualify:
https://www.calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=2012 

 

You will also need to complete a Certified Typing Exam and submit your certificate with your application, you may do so at a local job center near you:
https://www.careeronestop.org/LocalHelp/AmericanJobCenters/american-job-centers.aspx 

Responsibilities:

  • Types and reviews reports, letters, and other correspondence essential to OSAE operations for grammar, punctuation, spelling, and proper format. 
  • Processes report responses received from external entities. 
  • Maintains and reconciles various tracking spreadsheets with issued reports, letters, and other correspondence. Performs functions using Microsoft Office Suite applications (i.e., Word, Excel, PowerPoint, etc.)
  • Maintains the file room, copy room, and printer/supply stations. 
  • Distributes incoming/outgoing mail, maintains files, and maintains and/or reconciles various tracking logs/lists/spreadsheets.
  • Greets visitors, answers phone, monitors various email inboxes, responds and/or forwards emails/phone calls to appropriate staff, reports absences to unit management via email, and updates Outlook calendars for employee absences.
  • Responsible for new hire setup and the exit process for separating employees. Attends Onboarding Committee meetings.
  • Processes travel requests for employees via Concur.
  • Assists with scheduling and administering hiring and promotional exams/interviews.
  • Reports building maintenance issues to the Business Services Office, submits requests to Information Services for computer, software, and/or equipment issues, and coordinates service for copy machines.
  • Provides backup assistance in the absence of other support team members and performs other clerical duties as necessary.

Experience Requirement:

  • Must obtain a valid typing certificate
  • 2 years of clerical experience preferred

Education Requirement:

  • High School Diploma OR Equivalent

For any questions or additional information on this or any of our other openings, please reach out to the Department of Finance Recruiting Team at DOFRecruiting@dof.ca.gov!