Project Coordinator for Legal/Investigations

The Office of Executive Inspector General (OEIG) is an independent executive branch State agency which functions to ensure accountability in State government and the four regional transit boards. The OEIG's primary role is to investigate allegations of misconduct and to make reports of its findings to affected public agencies and officials. The OEIG is devoted to the highest standards of quality and professionalism and is committed to safeguarding governmental operations, which directly impacts those we serve.
 

Come work for the OEIG, an organization that has:
• a mission-driven focus whose work provides significant impact;
• a culture that supports diversity, equity, inclusion, and accessiblity;
• a hybrid work schedule; and
• paid time off in the form of personal days, sick time, vacation days, and paid holidays.
 

Learn more at https://oeig.illinois.gov/.
 

POSITION SUMMARY: Under direct supervision of the Deputy Inspector General and Chief of Chicago Investigative Division, serves as Project Coordinator for the Legal/Investigations units. The incumbent is responsible for a variety of professional, administrative, and confidential duties, including tracking and reporting on Office of Executive Inspector General (OEIG) workflow and statutory obligations, compiling
statistical data, creating operational reports and spreadsheets, and assisting attorneys and investigators in gathering and/or analyzing data, documentation, and other evidentiary material. Prepares and organizes evidentiary material in support of founded reports. This position involves working with information of an extremely sensitive and confidential nature associated with investigations and legal proceedings.
 

DUTIES & RESPONSIBILITIES:
1. Compiles statistical information or other data for various monthly and quarterly reports and/or upon request, including statutorily required and priority reports. Regularly prepares, reviews, and presents other operational reports (e.g., performance metrics), including but not limited to those designed to monitor statutory deadlines and unit workflow; responsible for tracking and advising personnel of deadlines; makes recommendations on possible changes to enhance the efficiency of administrative functions of the office.
2. Compiles data for, and prepares, edits, proofreads, organizes, and/or distributes charts, visual aids, and/or memoranda to be used for annual reports, the Public Accountability Report, and audits, among other things. May assist with tracking compliance with additional agency processes, as needed.
3. Prepares, organizes, and indexes evidentiary file materials for transmittal to appropriate entities in conjunction with founded reports.
4. Ensures transmittal of reports and other communications to outside entities, in compliance with the State Officials and Employees Ethics Act; tracks compliance with the agency response process, including receiving and transmitting materials to appropriate parties; and enters and/or updates information into the OEIG case management system.
5. Works with the IT unit to address concerns, encourage the development of database efficiencies, and suggest possible improvements in the case management system to ensure appropriate and complete data reporting, as needed.
6. Assists investigators and attorneys by requesting documentation from a variety of governmental and non-governmental entities, utilizing State and/or law enforcement databases to run investigative searches, and/or conducting general or legal research, analyzing records, and compiling this information for investigations and/or legal analysis. Updates the case management system and/or case files with such materials, as needed.
7. Assists in issuing subpoenas, including logging requests, finalizing subpoenas and associated documentation, and serving the subpoenas. Assists in tracking compliance with subpoenas, including documenting receipt of responsive records as necessary.
8. Drafts, edits, proofreads, and distributes correspondence, reports, charts, and memoranda, both internally and externally; preserves relevant documents and related information in the case management system and internal tracking logs.
9. Assists senior staff and other divisions with administrative needs for particular projects as assigned; may serve as a back-up for other administrative staff, as needed.
10. Uses legal search programs and legal research techniques to research and locate pertinent legislation, statutes, and other legal authorities.
11. May assist investigators by participating in surveillances and interviews, and preparing written reports of the investigative work.
12. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
 

ABILITIES & SKILLS – To be successful in this position, the Project Coordinator should have the following:
• ability to take initiative and affirmatively identify appropriate tasks and issues, work autonomously, and exercise independent judgment;
• ability to complete projects with short deadlines;
• strong organizational and time management skills, including the ability to manage multiple concurrent projects and set and/or monitor deadlines;
• ability to effectively use Microsoft Office Suite (Excel, Word, Outlook) and other applications;
• ability to communicate, clearly and concisely, orally and in writing, and the ability to interact with coworkers and representatives of other agencies in a professional manner;
• high personal ethical standards and the ability to work appropriately with sensitive and
confidential materials; and 
• familiarity with computers, photocopiers, telecommunication equipment, and video
conferencing applications.

REPORTS TO: Deputy Inspector General and Chief of Chicago Investigative Division
 

SUBORDINATE POSITIONS: None
 

MINIMUM QUALIFICATIONS:
• bachelor’s degree, preferably with a focus in public or business administration, government, legal or paralegal studies, criminal justice, or a related area of study; or demonstrated knowledge, skill, mental development or equivalent experience to four years of college;
• knowledge of, and experience with, tracking and reporting on data and findings; and
• knowledge of, and experience with, Microsoft Office Suite (Excel, Word, Outlook) and other applications.
 

PREFERRED QUALIFICATIONS:
• experience conducting extensive data and document review and analysis;
• prior administrative and/or investigative experience in a public or private organization;
• professional experience or academic knowledge of legal research techniques and/or databases; and
• American Bar Association-approved paralegal certificate.
 

JOB STATUS: Full-time, FLSA non-exempt. This position is exempt from the provisions of the State of Illinois Personnel Code.
 

LOCATION: The position is in our Chicago office at 69 West Washington.
 

HOW TO APPLY: (The OEIG is a non-code state agency)
 

Applicants should select the employment tab on our website at www.inspectorgeneral.illinois.gov and click the “Apply to the OEIG” link and follow the instructions for applying.

The OEIG is an Equal Opportunity Employer. If you require reasonable accommodation in
completing this application, interviewing, or completing any pre-employment testing, please direct your inquiries to Human Resources at (312) 814-1789, or OIG.InspectorGeneral@illinois.gov.
 

Hiring decisions are not based on or affected by political factors, including political sponsorship, affiliation, or support.