Traveling Executive Assistant

Universal Consultant Group is looking for a responsible Traveling Executive Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner for our top executives. You will work on a one-to-one basis on a variety of tasks related to executive’s working life, personal life, and communication. You would be required to sign NDA Agreements, and travel with your executive from time to time. As the Executive assistant, your main goal is to complete every executive task. You will always be on call around your set schedule. This is the entertainment business, so keep an open mind. Being able to control yourself around celebrities, and high position execs. You could be the exec to the CEO himself, or another high end exec.

Duties & Responsibilities:

- Assist in managing the flow of paperwork.

-Video recording and editing

- Assist and facilitate staff as necessary - whenever and however needed.

- Assist with business development matters including marketing material preparation.

- Advising your executive with advice, and winning strategies

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Qualifications

· High degree of organizational skill and problem-solving ability; specifically the ability to work as self-starter - especially as it relates to calling on resources outside the firm.

·Resourcefulness in finding information and answers from within and outside the company without prompting or micromanagement; a “consummate” self-starter.

·Respect for details; ability to execute accurately at a high level without excess supervision.

·Ability to prioritize/execute to achieve desired company and project goals with prudence and sense of urgency.

·Articulate communication skills – verbal, pictorial and numerical.

·Excellent telephone etiquette, communication and organizational skills, as well as excellent written and verbal communication skills.

·Desire to learn and grow professionally grow.

·General computer skills including Microsoft Word, Excel, PowerPoint and Project.

·Desire to invest your passion and commitment to a vision you feel you can embrace and contribute to the growth of the company and its success.

· A willingness and flexibility to do “whatever it takes” for “whoever needs it” foster the growth and success of the business.

·Ability to embrace and live the company’s Core Integrity.

· Answer phone inquiries, direct calls, and provide basic company information; oversee mail deliveries, packages, and couriers

· Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed

· Assist in preparing information and research materials; create and maintain PowerPoint presentations

· Take notes and memos during meetings; type documents, drafts, and reports; sort and manage files

· Run general corporate related errands

· Manage databases and input information, data, and records

· Research and gather documentation on company position in the industry

· Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms; update company calendars

· Attend company functions and networking events

· Shadow multiple office positions and train in a variety of tasks

· Update and post supervised social media and website content; respond to web correspondence, social media posts, and emails
- Manage and maintain the employer's Outlook calendar, scheduling appointments and meetings as needed
- Provide support, including proofreading documents and preparing correspondence
- Utilize DocuSign to assist with electronic document signing and management
- Proficient in using Google Suite for various administrative

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This position requires a reliable individual who can handle multiple responsibilities in a fast-paced office environment. The ideal candidate will have excellent communication skills, attention to detail, and the ability to provide exceptional customer service. If you are organized, proactive, and enjoy supporting others in a professional setting, we encourage you to apply.

Please note that this is not a remote position. The Personal Assistant will be traveling.