Forms & Records Analyst 3 - Public Disclosure

If you answer YES to any of these questions this is the perfect opportunity for you!

• Are you a self-starter with unmatched attention to detail?
• Do you thrive in a team environment?
• Are you interested in a position with career growth opportunities?

About the Agency & Division:
The WSP actively supports Diversity, Equity, Inclusion in the workplace, and is an Equal Opportunity Employer. The WSP strives to create and foster an inclusive culture inspiring everyone to be their authentic selves, speak openly, and be courageous. The WSP continues to focus on equitable hiring, training, and promotional practices and policies through innovative recruitment and retention solutions. Partnering with our communities helps the WSP provide the best in public safety services now and into the future. 
 

The Office of Professional Standards (OPS) provides oversight responsibility for the agency's complaint and disciplinary procedures. OPS is tasked with ensuring that the disciplinary process is conducted fairly, that all administrative investigations are complete, impartial, objective, and consistent, and that standardized discipline is imposed.  

Duties

This position exists to fulfill important legal obligations, including those arising under the Public Records Act (PRA) and court rule. The position enhances transparency and public trust in the agency by efficiently, accurately, and timely processing public disclosure requests for agency documents, according to applicable laws. This position must have a thorough understanding of agency personnel, records, and systems in order to comprehensively identify potentially responsive records, gather them from agency personnel and systems, apply appropriate redactions, assert applicable exemptions to disclosure, and document their work comprehensively using prescribed methods and tools. It works closely with members of the public, the agency and the legal community. This position also works with Internal Affairs staff on case reviews, consultations, and round table discussions.

NOTE: This is not a full-time telework position. Candidates must be able and willing to work in the office and commute to the Olympia Headquarters Building. A hybrid work schedule may be available after training and/or probationary period has been successfully completed.

Our new teammate will be able to: 

• Fulfill obligations related to public disclosure requests and furnish responsive records for subpoenas and other legal processes.
• Maintain current knowledge of public records requirements.
• Serve as a subject matter expert for record retention, production and destruction obligations.
• Collaborate with internal staff and legal counsel at the Office of the Attorney General (AGO) to safeguard confidential/sensitive information. 
• Identify and redact information exempt from disclosure in accordance with legal requirements of the Public Records Act.
• Testify and/or sign declarations regarding the records furnished/redacted/withheld, and all steps taken to fulfill each public records request.
• Develop and follow a comprehensive and efficient records filing system and retention process.
• Supervise on-site/in-person review of records when requested by a member of the public.
• Advise and assist records custodians in designated work unit(s) about record management.
• Serve as a consultant to management.

Qualifications

Required Qualifications: 
 

• High School diploma or GED equivalent
• A minimum of 2 years clerical experience
• A minimum of 1 year public disclosure experience
• Ability to lift up to 40 pounds (archive boxes containing documents)

If you have gotten this far and are thinking you do not qualify, consider again. It may be that lived experience, volunteer positions, or a combination of experience and education could demonstrate your ability to perform the duties within this job. If you are excited about this role but you’re not sure if your experience or held credentials  align perfectly with every qualification in the job description, we encourage you to apply anyway and contact the HR Consultant below to discuss your situation specifically. You may just be the needed candidate for this or other roles.

Why work for the Washington State Patrol?
 

• A healthy life/work balance by offering flexible schedules and telework options for most positions
• An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns
• Continuous growth and development opportunities
• Opportunities to serve your community and make an impact through meaningful work
• Employment opportunities that recognize military veterans and/or military spouse per Governor Executive Order 19-01
• Qualification for the Public Loan Forgiveness Program

Supplemental Information

Applicants claiming veterans preference must attach a copy of their DD214 (SSN must be blacked out). If you do not provide the required documentation, the veterans preference will not be awarded. 

WSP Policy 1.04.020 - WSP does not engage in, or assist with, civil immigration enforcement, therefore; In no stage of the hiring process will the immigration status of family members of the candidate be investigated by the Washington State Patrol.