Purchasing Agent III

Purchasing Agent III

Florida Public Service Commission 

Division of Administrative and IT Services

SES - Open Competitive 

Tallahassee, FL

Application Deadline: November 22, 2024

$40,000 - $50,000

Our Mission: 

The Florida Public Service Commission (FPSC) is committed to making sure that Florida's consumers receive some of their most essential services — electric, natural gas, telephone, water, and wastewater — in a safe, reasonable, and reliable manner. In doing so, the FPSC exercises regulatory authority over utilities in one or more of three key areas: rate base/economic regulation; competitive market oversight; and monitoring of safety, reliability, and service.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: 

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options (For more information, please click https://www.mybenefits.myflorida.com/health);
• Retirement plan options, including employer contributions (For more information, please click https://myfrs.com);
• Paid Leave of Absence benefits, including Personal and Sick Leave;
• Nine paid holidays and one paid Personal Holiday each year;
• State Employee Tuition Waiver Program – Six credit hours per semester with the state college/university system;
• Employee Assistance Program (EAP);
• Deferred Compensation Plan;
• Tax Beneficial Flexible Spending Accounts;
• Flexible Work Schedules; 
• Public Service Loan Forgiveness (PSLF) – Student loans can be forgiven after 10 years of qualified public service, certain eligibility requirements must be met. (For more information, please click http://studentaid.gov/publicservice);
• And more!

Division of Administrative and Information Technology Services:

The Division of Administrative & Information Technology Services assists in preparing the Commission’s Budget and consists of two bureaus, Administrative Services and Information Technology Services.  

The Bureau of Administrative Services administers the agency’s human resource program, handles all financial transactions and accounting records maintenance. The bureau also processes all agency purchasing, security and safety issues, leasing, surplus property, and fleet management. Additionally, the bureau supports imaging, duplicating, mail distribution, audiovisual, hearing and conference room operations, and fax systems.

The Bureau of Information Technology Services monitors and evaluates the information processing and telephony needs, proposing enhancements to information processing resources and providing technical support services. Additionally, the bureau manages the agency-wide administrative procedures manual, forms inventory/ tracking programs, and live streaming of Commission events.

Description of Job Duties:

The Purchasing Agent III (SES) position is located within the Facilities Management & Purchasing Section of the Division of Administrative and IT Services.

This position issues Purchase Orders (PO), provides supporting documentation and coordinates with Fiscal Services regarding partial and complete deliveries; screens PO’s and P-Card charges for accuracy and conformance with Commission policies and regulations; maintains all PO’s, P-Cards charges, forms, and supporting documentation for pending and permanent purchasing files; serves as the Commission’s Auditor role in the PCard Works module; adds new vendors in FLAIR in accordance with Statewide Vendor File Reference Guide; and serves as liaison to DMS with the MyFlorida Marketplace (MFMP) Purchasing system.

This position processes invoices as required; manages the procurement function of the agency in ways that ensure acquisition of best quality and most useful equipment, furnishings, supplies and office facilities at most economical pricing; maintains pending and permanent PO files, contract files (FACTS), and other related PO files.

This position initiates contact with vendors to obtain quotes, order goods and/or services and coordinates delivery of goods; serves as Minority Vendor Coordinator for the agency and trains employees on methods for performing an effective and efficient procurement/purchasing job with new employees.

This position is responsible for input and maintenance of all advance payments, encumbrances, JT’s, POs, and P-Card transactions in POTS; assists in the development and implementation of internal operating procedures (SOP’s and APM’s); and is responsible for the vacant Commissioner advertisements in Florida newspapers and professional trade magazines.

This position monitors operations of agency vehicles statewide to meet service and budgetary objectives and to assure compliance with statewide operation goals; reviews monthly vehicle logs; reconciles Wright Express fuel card invoices, Sunpass accounts, and vehicle acquisitions/disposal with DMS State of Florida Fleet contracts.

This position also assists on agency-wide policies and procedures related to property surplus and property inventory.

Minimum Qualifications: 

A high school diploma or its equivalent and five years of clerical experience, three years of which must have been in purchasing, purchasing orders and/or purchasing authorization’s, contracts, purchasing cards, FLAIR, or fleet management.

College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience.

This position requires possession of a valid driver’s license. 

Information verifying answers to the Qualifying Questions must be found on the Employment Application.

Background investigations, including criminal history record checks and education verification's, will be conducted on all applicants recommended for hiring. You may be required to provide your Social Security Number in order to conduct this background check.

Employment Eligibility:

Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. The Florida Public Service Commission participates in the Department of Homeland Security’s Electronic Employment Verification Program (E-Verify) to assist in this required verification process.

Civil Service Law requires all males born after December 31, 1959, to register with the Selective Service System unless they meet certain exemptions under the law. Failing to register when required makes one ineligible for appointment.

We hire only U.S. citizens and lawfully authorized alien workers. 

EEO/AA and Accommodation:

The state of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Center (1-877-562-7287). Notification to the Commission’s Human Resources Section must be made in advance to allow sufficient time to provide the accommodation.

Post-Employment Restrictions:

Pursuant to Section 350.0605(2), F.S., former Commission employees are prohibited from appearing before the Commission to represent any client regulated by the Commission on any matter in which he/she had participated and which was pending at the time of his/her termination.

Pursuant to Section 112.313, F.S., FPSC Senior Management Service or Selected Exempt Service employees shall not personally represent another person or entity for compensation before the Commission, for a period of two years following vacation of his/her position.  Exceptions to this law are provided for former Commission employees who are employed by another agency of State government and those employed by the Commission prior to January 1, 1995.

How to Apply:

You may apply on-line for this position at https://jobs.myflorida.com/go/Public-Service-Commission/2818000/. If you experience problems applying on-line, please call People First Staffing Administration toll free at 1-877-562-7287.