Contract/Consultant Control Coordinator

Introduction

Make a Difference with DHSS

Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.

We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession.

For more information, please visit https://dhss.delaware.gov/dhss/ today!

Summary Statement

This position oversees contracts through execution of the actual agreement including coordination of performance evaluations. The incumbent develops, implements, and oversees quality control activities and resolves problems as necessary.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

• Coordinates various consultant or contractor activities from advertising for bids through execution of the actual agreement/contract to ensure timely completion and compliance with quality control standards.
• Serves as liaison between management, contract administration and contractor or consultant firms regarding the contract/consultant process; provides research, interpretation and resolves problems as necessary.
• Develops methodology to rate vendors for prequalification; provides background data regarding contractors/consultants to the selection committees.
• Chair or serves on Selection Committee and Short List Committee or on other committees as required in the contracting process; monitors committee action and ensures compliance with all legal and regulatory guidelines.  Oversees maintenance and distribution of required documentation.
• Develops and implements standards for preparing legal agreements/contracts. Provides consultation and technical assistance to department staff in preparing legal agreements. Reviews final agreements and has quality control sign-off.
• Develops, implements and recommends revisions to the contractor or consultant process procedural manuals.
• Analyzes final price proposals to ensure man hours, dollars, etc., are reasonable.
• May supervise contract management staff.

Job Requirements

JOB REQUIREMENTS for Contract/Consultant Control Coordinator
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

1. Three years experience in procurement services which includes purchasing goods and services in accordance with procurement procedures and contract specifications.
2. Three years experience in contract management and control which includes ensuring compliance with terms of contracts; negotiating changes to existing contracts.
3. Three years experience in interpreting laws, rules, regulations, standards, policies, and procedures.
4. Six months experience in researching, analyzing, and writing bid specifications.
5. Knowledge of developing policies or procedures.
6. Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees.