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Location: 

Springfield, IL, US, 62701

Job Requisition ID:  42043

DCFS is deeply committed to the welfare and protection of children.  Our goal is to protect children by strengthening and supporting families.  In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

 

Agency: Department of Children and Family Services
Title: Office Coordinator 

Class Title: OFFICE COORDINATOR - 30025 
Skill Option: Keyboarding 
Bilingual Option: None 
Closing Date/Time: 11/27/2024
Salary: Anticipated Starting Salary $3971/Month Full Salary Range $3971-$5243/Month
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Secretary.  Under direction, this position will perform technical, administrative secretarial, and office support functions for the Associate Deputy Director of Permanency Practice.  The position will conduct special projects and studies and provide general office support for staff.  This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department’s operations.  DCFS offers a competitive compensation plan, excellent benefits, and a pension program.  The ideal candidate for this position will have excellent organizational skills and strong communication skills.  We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Essential Functions

  • Serves as Secretary.
  • Prepares and keyboards a variety of confidential correspondence to agency staff, clients, professionals, and community agencies outside the Department for purposes of information and clarification of DCFS rules and procedures..
  • Provides assistance to the DCFS Domestic Private/Internet Adoption Administrator, the Statewide Residential Interstate Compact Manager, and other Interstate Compact staff in initiating and responding to case related communications via phone, mail, e-mail, and in person. 
  • Receives and assists visitors and telephone callers and, exercising judgment, refers them to appropriate persons as circumstances warrant. 
  • Serves as unit timekeeper.
  • Processes travel vouchers on a monthly basis.
  • Attends meetings and training events in person, by phone. or via webinar, as assigned. 
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

 

 

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college OR completion of high school and two years of related office experience OR two years of independent business experience.
  • Requires the ability to keyboard accurately at 30 wpm. 

Preferred Qualifications

  • 2 years of experience in an office setting applying knowledge of office practices, procedures, and programs.
  • 2 years of experience in an office setting applying knowledge of composition, grammar, spelling, and punctuation.
  • 2 years of experience in an office setting applying working knowledge of the logic of computer programs.
  • 2 years of experience in an office setting applying the ability to operate commonly used manual and automated   office equipment and performing routine maintenance. 

Conditions of Employment

1). Requires ability to pass a background check. 

2). The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

 

Work Hours: Monday-Friday 8:30 A.M.-5:00 P.M.  

Supervisor: Michelle Grove 

Work Location: 607 E Adams St Springfield, IL 62701-1634  

Agency Contact:  Rosalind L. Przybyl 

Email: Rosalind.Przybyl@illinois.gov {For Questions Only}
Posting Group: Social Services

 

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).