Executive & Operations Assistant

We are seeking a highly organized, proactive Executive & Operations Assistant to support our executive team and assist with the daily operations of a growing business. The ideal candidate will be a multitasker with excellent communication skills and the ability to work in a fast-paced environment. While we are a small company, there is potential for growth, with this role evolving into a pivotal position in the company over time. We are looking for a candidate who is looking for a long term career with a company.

Key Responsibilities:

• Provide administrative support to executives, including calendar management, travel arrangements, and expense reports.
• Manage and organize email communications, ensuring prompt responses and follow-ups.
• Assist with project coordination by tracking deadlines, deliverables, and progress.
• Coordinate and plan company events and meetings.
• Take calls, communicate professionally with clients, vendors, and other stakeholders, and greet visitors.
• Attend meetings, take notes on actionable items, and ensure follow-up.
• Assist in preparing reports, presentations, spreadsheets, and other documents as needed.
• Utilize computer literacy skills to create professional documents and presentations.
• Perform data entry tasks accurately and efficiently.
• Maintain confidentiality of sensitive information.
• Handle basic financial tasks using QuickBooks (experience is a plus).
• Assist executives with personal tasks and errands as needed.
• Keep the business owner on schedule, managing calendars and meetings. 

Skills & Qualifications:

• Proven experience as an Executive Assistant, Operations Assistant, or similar role.
• Strong organizational skills and the ability to prioritize tasks efficiently in a dynamic environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with other relevant tools (e.g., Google Workspace, task management software).
• Knowledge of phone etiquette and a professional demeanor in all communications.
• Ability to manage multiple tasks and work independently.
• High level of attention to detail and accuracy.
• Event planning experience is a plus.
• Familiarity with QuickBooks or other financial tools is a plus.

Opportunities for Growth:
While this position starts with a focus on supporting the executive team and handling administrative and operational tasks, there is potential for the role to grow as the company expands. We are looking for someone who is eager to learn, take on more responsibility, and eventually move into a strategic role within the company over the years.