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1823 Senior Administrative Analyst

City College of San Francisco

San Francisco Community College District

Position Number: CS00328P

Job Close Date: 11/16/2024

Campus:

Salary (Applicant View):

$45.81 - $55.69; Hourly$95,293.00 - $115,838.00; Annually

Position Description:

One (1) Classified Temporary - Provisional full-time (40 hours), full year position.

Classified Temporary - Provisional. This recruitment will result in a Temporary Provisional (TPV) appointment. This is not a permanent appointment. A provisional appointee must participate and be successful in a Civil Service examination for this classification and be selected through an open competitive process in order to be considered for permanent appointment. Provisional appointments may not exceed three (3) years.

Under the supervision of the Associate Vice Chancellor of Finance and Administration, the 1823 Senior Administrative Analyst will plan, organize and lead and/or participate in complex sensitive and detailed analytical work in the area of budget, financial fiscal, economic legislative and administrative policy. This Senior Administrative Analyst will also plan, organize and lead the activities of the student accounting and cashiering units, assist in the administration of Associated Student and club budgets, departmental and accommodation budgets.

Job Duties:

1. Plan and perform financial analysis and reconciliation related to tuition and fee collections including, revenue and /or expense projections, prepare reports with financial/policy recommendations and appropriate supporting documentation relative to those funds under management by this position; may assist in the preparation of audit schedules and financial statements.

2. Research, analyze and make policy recommendations to the Associate Vice Chancellor and Senior Director of Administrative Services.
3. Analyze, design, develop, implement and maintain various fees related to student services, e.g. parking, transcripts fees, enrollment fees, non-resident tuition, and not for credit fees.

4. Administer Accounts Receivable module in Banner, fee calculation, student refunds, third party billing, and installment payment plans. Set up of fee assessment rules for registration of students on a term basis and creates detail codes (fee codes as necessary).

5. Responsible for the interphase between Student and Finance and the reconciliation between the two modules.

6. Administer the cashiering functions for the collection of health fees as it pertains to services provided to faculty and students, parking fees, tuition for credit courses, Institute for International student fees, Associated Students fundraising, Departmental/Accommodation Fundraising and miscellaneous deposits made at the Ocean Campus. Disbursement of in-person Financial Aid checks. Refunding of lost funds for snacks and beverages vending at the Ocean Campus.

7. Participate in the RFP Process or evaluation of vendors to support existing and new technology as it relates to student fees/services, e.g. Selection and implementation of WEB 4 third party processor for payments, international student payments and installment payment plans and daily parking permits payments using credit/debit cards. Currently serving as a resource for the payments using the CCSF APP.

8. Participate in the implementation of special projects such as Free City and general ledger reconciliation of such projects.

9. Oversee the Bank Reconciliation of the Tuition Account, including cashier collection by the Tuition and Fees Office, fees over the WEB, Installment Payment Plans and International Payments made over FlyWire, and oversee the processing of Employees Fees Waivers.
10. Coordinate with the Tuition and Fees Office the notification of past due tuition fees balances and their assignment to the Chancellor's Offset Program. Oversee the appropriate distribution to all departments as COTOP Collected funds are received from the Chancellors office for intercepted funds. First contact for students asking questions about intercepted funds., and Analyze and interpret existing, newly enacted and proposed local, state, federal legislation and regulation for policy and financial impact on the department relative to fee tuition collections( e.g. Dreamers, High School Non-Resident Tuition waivers, Veteran Exception of Non-Resident Tuition, etc.) advise management and prepare recommendations with appropriate supporting documentation regarding how to comply with new regulations mitigate adverse action against the department or maximize potential revenues; develop, implement and monitor new and revised reporting systems required by legislation.

11. Oversee the processing of accounts payable and revenue recording for Associated Students, Departmental and Accommodation, Student Program and Services funds.

12. Analyze trends in budget expenditures and revenues, prepare financial/statistical reports for management and assist in the monitoring of budgets, budget reporting and interpretation of budget-related documents as it pertains to Departmental and Associated Student Funds.

13. Analyze existing and proposed administrative policies and procedures as well as organizational problems. Aging analysis of outstanding accounts and calculation of doubtful accounts as well as the write-off of uncollectible accounts. Also, responsible for the review and adjustment of unclaimed student credit balances. In a yearly basis responsible for generating 1098-T notification to students and responsible for the corrections to 1098-Ts. Prepares the 323 Fee Enrollment Report for the Chancellor's Office.

14. Coordinate/Oversee the mailer of semester parking permits and collection of parking dispensers.

15. Responsible for the in-person disbursement of Financial Aid Title IV Programs to students.

16. Provide staffing for cash collection at athletic, Associated Student as well as Departmental events/fundraising. Cash collection for departmental (daily collection of lab fees, health center fees, not-for credit fees, library fines, donations, etc..) and Associated Students funds (fundraising, and fees for resources centers. Coordinate new merchant accounts set up, and maintenance of PCI compliance with current Merchant accounts.

17. Work with students, faculty, and administrators and handle potentially sensitive situations. Participate as a resource person for the Associated Student Finance Committee, designated signer for District as it pertains to student government funds expenditures. First and last contact with students regarding Identity theft cases.

18. Perform additional related duties as assigned.

Minimum Qualifications:

Possession of a baccalaureate degree from an accredited college or university and three (3) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Desirable Qualifications:

1. Four years of experience in complex budget analysis, financial/fiscal analysis, economic analysis or legislative/administrative policy analysis.

2. Experience with complex, sensitive and detailed analytical work in budgetary, financial/fiscal and administrative

3. Knowledge of the principles of budgeting and accounts receivable.
4. Understanding of complex finance computerized systems.
5. Strong mathematics background with excellent analytical skills.

Benefits:

1. Additional Days Off with Pay. As stipulated in the appropriate bargaining agreements and board resolutions, Classified employees working full year (260 days/year) work schedules are granted, as paid days off, the days between Christmas and New Year’s Day, as well as an additional five (5) paid days off during spring break. Eligible school-term-only (STO) employees who are not scheduled to work the designated days between Christmas and New Year’s Day shall be granted three (3) paid days off to be scheduled by mutual agreements between the employee and supervisor. Eligible school-term-only (STO) employees who are not scheduled to work the days designated as Spring Break will not be paid for these days off.2. New employees hired on or after October 1, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).

ADA Statement:

Applicants who require a reasonable accommodation to participate in this hiring process should contact the Title 5/EEO/ADA Compliance Officer at 415/452-5053 to make the necessary arrangements. Please be aware that verification of a covered disability under the ADA may be required.

Selection Procedure/Conditions of Employment

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine applicants' qualifications. Only those applicants who most closely meet the needs of the Department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

New Hires: As approved by the governing Board of the San Francisco Community College District, beginning October 1, 2021, City College of San Francisco requires that new and current employees, students, and business partners participate in the Covid Safety Campaign. All parties entering CCSF facilities must demonstrate proof of covid vaccination in compliance with current CDC and SFDPH guidelines. New hires must submit documentation for verification to the Human Resources Department.

EEO Statement:

It is the policy of the City College of San Francisco to provide all persons with equal employment and educational opportunities regardless of race, color, ancestry, national origin, ethnic group identification, religion, age, gender, marital status, domestic partner status, sexual orientation, disability or AIDS/HIV status, medical conditions, gender identity, or status as a Vietnam-Era veteran. These categories specifically include status as a lesbian, gay, bisexual, transgender, or questioning person in any District program or activity. For further information, contact the Title 5/EEO/ADA Compliance Officer at (415) 452-5053.

To apply, visit: https://apptrkr.com/5782462

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