Coordinator, Administrative

• Coordinator, Administrative

JOB SUMMARY

• Job Family - General Business: General Business jobs plan, direct, or coordinate the operations of a unit by formulating policies, managing daily operations, and planning the use of materials, and other broad areas of administration.
• Sub-Family - Business Administration: The Business Administration subfamily is the strategic management of business operations for a division, department, or school by formulating policy and practices to support the unit's strategic goals.. Business administration jobs perform financial budgeting, forecasting, and reporting (FIN), procurement (SSA), human resource transaction (HR), and payroll processing (FIN-PR).
• Career Point: Professional

SCOPE OF ROLE

• Accomplishes responsibilities by applying specialized and theoretical knowledge, principles, and concepts of a professional discipline normally acquired through advanced education or specialized training. Resolves issues and significant matters on behalf of management by utilizing independent judgment, discretion, creativity, and analytical thinking. Contributes to development and evaluation of goals and objectives. Creates solutions to ensure legal and policy compliance. May supervise, mentor, or coordinate work of others (positions that supervise are responsible for service delivery, quality assurance, and employee performance). May independently manage or administer programs, processes, projects, or resources.
• Applies entry level knowledge, concepts, principles, and skills. Decision making occurs within defined parameters. Supervisor defines assignments, expectations, and deadlines. Supervisor may review work for quality. Demonstrates initiative and discretion to resolve routine and non-routine matters.

PRIMARY DUTIES

• Provide daily support of financial (FIN), procurement (SSAS) and human resources (HR) for an administrative division or department. Provide review of human resource and financial documents and reports. Including payroll processing and human resource transactions; procurement; and financial budgeting, Coordinates unit's budget.
  - Adhere to policy documents including standard operation procedures, presentations, and other procedural information.
  - Performs daily administrative duties related to financial operations, procurement, and human resources, including payroll processing, human resource transactions, purchase orders, and financial budgeting,
  - Identify and assist in the development of future business process changes to administrative unit. Ensure effective use of resources within department and may supervise support staff.
  - Review line by line analysis of financial reports for accuracy and variances. Identifies inconsistencies and errors and resolves or escalates as needed.
  - Conduct research, gather data, and prepares various financial reports for management. Prepare and assembles statistical data and reports for use in budgetary evaluation, expenditure tracking, and maintains data to coordinate necessary computer files
  - Prepares unit¿s budget and performs micro trend analyses and financial forecasts.
  - Adhering to payroll guidelines, ensures timesheets and payroll adjustments are tracked and entered timely. Follow up on delinquent timesheets. Maintains commitment accounting data and logs and reconciles biweekly payroll. (FIN)
  - Supports purchasing and travel management for administrative unit¿s department, including procurement card purchases, initiating purchase requisitions, and processing travel reimbursements. Determines client needs from analysis and designs procurement methodology, researches markets, and assists in contracts and negotiations. Prepares travel journal entries and reviews travel expenditures. (SSA/FIN)
  - Apply knowledge human resource transactions to administrative unit needs and processes. Manages and attends to confidential matters of employment, credentialing, payroll accounting, and records management processes for the administrative unit. (HR)
  - Performs accounts receivable and payable activities in accordance to Generally Acceptable Accounting Principles (GAAP) ensuring unit budget is balances. (FIN)
  - Serve as a liaison between unit and Financial Services, Human Resources, and Strategic Sourcing and Acquisition Services and partners with them on campus-wide initiatives.
  - Responds to inquiries with accurate and policy supported information. Contacts appropriate resources when unable to find factual support for answers.
  - Performs other duties as assigned.

MINIMUM QUALIFICATIONS

• Education:Bachelor's degree in business administration, public administration, finance, accounting, human resources, or other related field.
  
   
• Supervisory Experience:N/A
  
   
• Certification/Licensure:N/A
  
   
• Other:Related experience may be substituted for minimum education.
  
   

KNOWLEDGE, SKILLS, ABILITIES

• Moderate proficiency in Microsoft Excel, Word, and Powerpoint. 

TECHNICAL ROLE: General Business Business Administration Professional Level I