Executive Assistant

Learn more about the City of Edmond by visiting the City of Edmond's website.

Starting Salary: $50,082–$54,806 (starting salary may be up to $75,135 for experienced candidates with more than 5 years of experience)

To increase your chances of being considered for the position, please submit a resume, cover letter, or other document (PDF format preferred) explaining your work history, experience, and qualifications OR you can fill out your Work History in this application.

About this Position

The Executive Assistant is a highly competent paraprofessional who assists the City Attorney and Legal Services staff in the delivery of legal services to the City Council, City Manager, public trusts, departments, and employees, while at all times respecting the highly confidential nature of the work.

The Executive Assistant performs general clerical and administrative work to ensure the department runs smoothly, stays organized, and meets all relevant deadlines. They are also the primary staff member responsible departmental budget and purchases, and they work with the Municipal Court and City Manager's staff, as necessary.

Responsibilities

• Perform general clerical and administrative duties such as filing, mailing, ordering office supplies, tracking performance metrics, and maintaining calendars
• Answer phone calls and route calls to the appropriate attorney
• Assist the City prosecutor in preparing dockets for municipal court by checking driver eligibility in OLETS, printing police reports, printing/mailing subpoenas, and processing municipal court citations
• Track and maintain active and closed files
• Oversee the departmental files to ensure all documents are stored in the appropriate paper and/or electronic file
• Prepare drafts of ordinances, resolutions, municipal court pleadings, letters, correspondence, and other documents as needed
• Track deadlines for records of bankruptcy, probate, and expungement matters
• Ensure documents are returned to the requesting party in a timely manner
• Obtain certification from the Oklahoma Law Enforcement Telecommunication Systems (OLETS) three (3) months of hire date
• Maintain privilege and confidentiality in all matters

Qualifications

• General knowledge equivalent to two (2) years of college
• 5 years of related experience and/or training
  • Or equivalent combination of education and experience
• 12 to 18 months of management experience
  • People and/or project management
• OLETS certification (preferred, can obtain within three months of hire date if not already obtained)
• Valid Oklahoma Driver's License and a driving record acceptable to the City's insurance carrier

Necessary Skills

• Ability to navigate various personality types and address conflicts in a mature and reasonable manner
• Ability to communicate directly and respectfully at all times
• Ability to meet the required physical standards for this position
• Ability to pass extensive background process and pre-employment drug and audio screenings

Benefits

• Generous benefits package including health, vision, and dental insurance
• Access to a dedicated primary care medical clinic at no cost to employees and covered dependents
• Generous time off, paid holidays, longevity rewards, and retirement benefits
• Paid parental leave
• Potential for bilingual pay
• A tangible impact to the Legal Services Department (specifically the City Attorney's office) and residents in the City of Edmond
• A dynamic and inclusive environment where your contributions are valued

APPLICATIONS WILL BE ACCEPTED UNTIL POSITION IS FILLED.

The City of Edmond is an equal opportunity employer. Edmond does not discriminate against employees and/or potential employees. Adverse action based upon an applicant’s and/or employee’s race, gender, gender identity, sexual orientation, age, religion, national origin, pregnancy, disability, genetic information, and military service is expressly prohibited. No decision affecting the terms, conditions and/or benefits of employment with the City of Edmond is based upon an individual’s membership in any of the aforementioned protected classes.