Administrative Assistant I - Child Support Enforcement

ADMINISTRATIVE OFFICE OF THE COURTS SIXTH JUDICIAL CIRCUIT

JOB ANNOUNCEMENT

INTERNAL/ EXTERNAL

JOB TITLE

ADMINISTRATIVE ASSISTANT I- Child Support Enforcement

(State-funded)

9164

Description of Work:

This is varied and highly independent secretarial and administrative work involving a high degree of internal and external public contact work.  Duties include various secretarial and administrative functions for a Hearing Officer, which requires an extensive working knowledge of child support enforcement and other family law legal procedures.  Emphasis is placed upon dealing with sensitive matters requiring extreme diplomacy, tact, and poise. Work is performed under stressful conditions and involves contact with individuals involved in emotional and traumatic situations.  Assignments are made orally or in writing and work is reviewed through observation of results obtained, conferences, and periodic reports or evaluations.   Work is performed under the direct supervision of a Hearing Officer.

Duties include, but are not limited to: 

Answer and direct phone calls, Organize and schedule appointments and meetings, Maintain contact lists, Produce and distribute correspondence memos, letters, faxes, and forms, Assist in the preparation of orders for regularly scheduled hearings, Develop and maintain a filing system, Order office supplies, Generate reports using excel for maintaining statistical information, Carry out administrative duties such as filing, typing, copying, binding, scanning, etc., Schedule zoom hearings, Prepare Notices of Hearings and Notices Cancelling Hearings, Handle sensitive information in a confidential manner, Coordinate office procedures, Coordinate the scheduling of hearings, Prepare the hearing calendar for the scheduling of hearings, Reply to email, telephone, or face-to-face inquiries, Develop and update administrative systems to make them more efficient, Resolve administrative problems, Receive, sort, and distribute the mail, Provide polite and professional communication, Conduct date entry.

Minimum Training and Experience Required:

 Associate’s degree and/or one year of experience performing secretarial and office support work utilizing modern word processing equipment or an equivalent combination of education, training, and experience. Prior legal training or experience, Familiarity with scheduling in JAWS; searching for cases in Odyssey; sending/replying to emails in Outlook, and scheduling meetings in Outlook preferred.

Location:

Building 545, 545 1st Avenue North, St. Petersburg

Salary:

$3,047.97 monthly plus State of Florida benefits 

Submit Application and Resume To:

The Sixth Judicial Circuit Court

Human Resources, Suite 1J500

14250 49th Street North

Clearwater, Florida 33762

Fax:   727-453-7166 or SixthCircuitHR@jud6.org

APPLICATION DEADLINE:

Monday, November 4, 2024 at 5:00 pm 

Equal Opportunity and Diversity Employer

Drug-free Workplace    E-Verify Employer

ANY PERSON WITH A DISABILITY WHO REQUIRES A SPECIAL ACCOMMODATION TO PARTICIPATE IN THE APPLICATION/SELECTION PROCESS SHOULD CALL THE HUMAN RESOURCES DEPARTMENT AT (727) 453-7165 IN ADVANCE.