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Associate Director of Workforce Budget and Compliance

Seattle Colleges District
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The District Office  is looking to hire an Associate Director of Workforce Budget and Compliance in the Workforce Department.

Salary Range for this position is $77,880 to $107,549 annually (the expected starting annual rate of pay for this position is up to $83,000.00 depending on experience and qualifications).

Opportunity is open until filled, first review of materials will begin November 8th, 2024. 

Position Summary

Under the supervision of the Sr ED of Workforce Development, the AD of Workforce Budget and Compliance will be responsible for overseeing the reporting, documentation, compliance, and expenditures of various state workforce budgets, including Worker Retraining, grant budgets, and contract budgets. This role is crucial in ensuring the financial integrity of the workforce development programs and maintaining compliance with grant and contract requirements. 

This position is full-time, working 40 hours per week, Monday through Friday, primarily 8:00 am-5:00 pm.

This position work a hybrid schedule of both remote and on-site work.

This position is governed by a collective bargaining agreement with representation by AFT Pro Seattle Pro Staff.

About Us

We are a district of three distinct colleges: North Seattle College, Seattle Central College, and South Seattle College and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation. 

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

As a Seattle Colleges employee, you will gain access to a great benefits package including: 

  • Competitive Pay Rates 
  • Promotional Opportunities 
  • Great Medical, Dental, and Retirement plans 
  • Paid Sick and Vacation Leave 
  • Transportation benefits 
  • Tuition Waivers
  • PEBB Wellness Plan 
  • Washington State Employee Assistance Programs (EAP)

Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities.

Application Procedures:

  • Attached current Resume
  • Attached cover letter addressing how your background intersects with the job

Required application materials must be completed and submitted online

Notice to Applicants: 
Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.

Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.

 

What you will be working on:

 

Budget Management: 

  • Oversee and report on state workforce funds, state and local grants, contracts, and foundation grants, ensuring compliance and optimal fund utilization. 
  • Manage and monitor monthly payroll and expense tracking to ensure precise and effective budget oversight. 
  • Maintain and analyze a comprehensive financial tracking system, detailing workforce, grant, and contract budget versus actual figures on a monthly basis. 
  • Develop and implement an annual master grant deadline calendar to efficiently manage reporting and invoicing timelines across multiple funding sources. 
  • Proactively identify and resolve financial discrepancies to ensure accurate and timely financial reporting and compliance. 

Documentation and Reporting: 

  • Prepare and maintain comprehensive backup documentation for payroll/expense reports and grant invoicing narratives. 
  • Maintain files for each funding source including contracts, amendments, invoices, and monthly reports. 

Coordination and Communication: 

  • Collaborate with the District budget office to oversee and manage tracking of MOUs, invoices, and payments related to the Start Next Quarter (SNQ) initiatives, ensuring accurate financial coordination and compliance. 
  • Lead coordination efforts with the IT department to update and maintain the SNQ website, ensuring functionality and accessibility align with program goals. 
  • Partner with key stakeholders to assess and determine staffing requirements for the KC Outreach Coordinator position, aligning personnel needs with strategic program objectives. 

Compliance Management: 

  • Ensure full compliance with time and effort reporting requirements by overseeing the development and management of a centralized repository for accurate and auditable records. 
  • Lead collaboration with the Foundation to facilitate the execution, monitoring, and tracking of contracts and grants related to the Workforce department, ensuring alignment with organizational goals and grantor requirements. 

Audit Preparation: 

  • Lead the preparation and organization of essential documents and materials for monitoring reviews and audits, ensuring the Workforce department meets all regulatory and compliance standards. 

Grant Applications and Revisions: 

  • Oversee and coordinate the preparation of OGMS and OBIS grant applications, manage budget revisions, and lead responses to feedback from the SBCTC to ensure compliance and timely submission. 

Funding Requests and Meetings: 

  • Monitor and track Workforce Funding Requests for Perkins and District Worker Retraining funds. 
  • Organize and manage district-wide BAS directors/staff quarterly meetings and Technical Advisory Committee lists.¿

This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting.

 

What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

  • Bachelor's degree in finance, accounting, business administration, or a related field or 4 years equivalent, relevant experience. 
  • Proven experience in budget management, compliance, and financial reporting. 
  • Strong organizational skills with a keen attention to detail. 
  • Excellent communication and interpersonal skills to work collaboratively with various stakeholders. 
  • Proficiency in spreadsheet and database management, preferably in Microsoft Excel.  

Physical Demands and Disability Accommodation

Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources.

OFFICE SETTING:

Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants: 

  • Ability to operate office equipment, receive and interpret data, and prepare various materials
  • Ability to exchange information with supervisor, lead, co-workers, and students
  • Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion
  • Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings 

Notice of Non-Discrimination Statement 

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of "bullying" behaviors, including "cyberbullying."

Inquiries regarding compliance and/or grievance procedures may be directed to the Director of Legal Compliance.

Background Check Statement 

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.