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PAYROLL & BENEFITS REPRESENTATIVE (TECHNICAL MANAGER III)

Illinois Department of Transportation *
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Location:  Springfield, IL, US, 62764

Job Requisition ID:  42289

Agency: Department of Transportation

Position Title: Technical Manager III
Closing Date/Time: 11/04/2024
Salary: Anticipated Starting Salary $5,055 Monthly; Full Range $5,055 - $8,800 Monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 2

Plan/BU: NR916 Pro-Tech Teamsters

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  42289 

Position Overview

This position is responsible for performing all administrative personnel duties including benefit programs, payroll, timekeeping, attendance reports, and personnel transactions for designated organizational entities within the central offices.  This position operates within a service environment and advises employees on benefits and departmental policies. 

Essential Functions

  • Provides the central point of contact for all administrative personnel functions for assigned areas within the central offices by advising employees on benefits and the policies that govern them.
  • Provides orientation on departmental policies and benefits including the completion of all documentation required to process their payroll and insurance coverage.
  • Administers personnel transactions, maintains personnel records, processes payrolls, and resolves discrepancies in a timely and accurate manner.
  • Administers the multi-insurance program properly and in a timely manner to ensure adequate coverage.
  • Provides timekeeping and attendance records, employment verifications, flexible work schedules, coordinates FMLA eligibility, and ensures comprehensive and accurate records are maintained and applicable policies and union contracts are adhered to.
  • Monitors workers compensation cases and coordinates resulting medical leaves ensuring that adequate documentation is maintained and that employees are properly informed of rights, benefits, and responsibilities.
  • Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
  • Performs other duties as assigned.

Minimum Qualifications

  • Completion of a bachelor’s degree majoring in Human Resources or Business Administration; OR completion of two years of college plus two years of experience processing employee transactions, assisting employees with benefit eligibility; processing payrolls; administering policies and benefit programs; maintaining personnel files; maintaining timekeeping records; using mainframe systems, software applications, or web-based programs; or a combination thereof; OR six years of experience processing employee transactions, assisting employees with benefit eligibility; processing payrolls; administering policies and benefit programs; maintaining personnel files; maintaining timekeeping records; using mainframe systems, software applications, or web-based programs; or a combination thereof.
     

Preferred Qualifications

  • Working knowledge of Microsoft Office software, specifically Outlook, Word, and Excel.
  • Experience using mainframe systems or web-based programs.
  • Strong oral communication skills with the ability to make presentations to small groups.
  • Strong written communication skills with the ability to compose professional emails, memos, and letters.
  • Ability to organize and handle multiple functions in a fast-paced environment within given time constraints.
  • Ability to interact with employees in a professional manner and assist them with employee benefits.

Conditions of Employment

  • The Conditions of Employment listed here are incorporated and related to any of the job duties as listed in the job description.
  • Successful completion of a background screening.

About the Agency

 

The Illinois Department of Transportation is seeking to hire Payroll and Benefits Representatives.

 

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity, and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.

 

Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. 

 

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

  • Monday-Friday work schedule
  • Flexible work schedules in several program areas (flexible time, hybrid scheduling)
  • Health, Life, Vision, and Dental Insurance
  • Pension Plan
  • (12) Weeks paid Maternity/Paternity Leave
  • Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
  • Employees earn (12) paid Sick Days annually
  • New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
  • Employees earn (3) paid Personal Days annually
  • (13-14) paid holidays annually (based on start date)
  • Tuition Reimbursement
  • Employee Assistance Program and/or mental health resources

 

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

 

Work Hours: 8:00 am - 4:30 pm Monday-Friday

Work Location: 2300 S Dirksen Pkwy Springfield, IL 62764-0001

Office: Office of Finance and Administration/Bureau of Personnel Management

Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV

Posting Group: Transportation; Employee Services; Office & Administrative Support

If you meet the qualifications for this position, please follow the link and apply today! https://illinois.jobs2web.com/job/Springfield-PAYROLL-&-BENEFITS-REPRESENTATIVE-%28TECHNICAL-MANAGER-III%29-IL-62764/1225149400/

*If you have questions about the Job Responsibilities or Qualifications, please reach out to the Agency Contact listed above
*If you have questions about the application process, please reach out to DOT.Recruitment@Illinois.gov