Championship Coordinator - Tournament Operations

Company:                      Western Golf Association – www.wgaesf.org 

                                           2501 Patriot Blvd.

                                           Glenview, IL 60026

Events:                            2025 Western Junior, Western Amateur, NV5 Invitational, and BMW Championship

Location:                        Western Golf Association, Glenview, IL

                                           The Harvester Club, Rhodes, IA

                                           The Glen Club, Glenview, IL

                                           Skokie Country Club, Glencoe, IL

                                           Caves Valley Golf Club, Owings Mills, MD

Position Title:                Championship Coordinator - Tournament Operations

Supervisor:                    Steve Prioletti, Director, Amateur Competitions & Patrick Timson, Vice President, Tournament Operations 

Term:                                May 21 – August 22, 2025 

• 40+ hours per week, overtime as needed

Compensation:            Hourly rate of $15/hour

Overview:

Western Golf Association

The Western Golf Association, headquartered in Glenview, Illinois, was founded in 1899 by 11 Chicago-area golf clubs. The WGA conducts two professional championships, the NV5 Invitational (Korn Ferry Tour) and BMW Championship (PGA TOUR), each benefiting the Evans Scholars Foundation. The WGA also conducts four amateur golf championships, each with a longstanding history. To learn more, visit www.wgaesf.org.

2025 Schedule              

Tournament                                 Dates                               Host Facility

Women’s Western Junior           June 9-13                        Maketewah CC (Cincinnati, OH)

Western Junior                              June 16-19                      The Harvester Club (Rhodes, IA)

Women’s Western Amateur     July 14-19                        Red Run CC (Royal Oak, MI)

Evans Scholars Invitational       July 21-27                        The Glen Club (Glenview, IL)

Western Amateur                        July 28-August 2             Skokie CC (Glencoe, IL)

BMW Championship                   August 11-17                 Caves Valley GC (Owings Mills, MD)

Evans Scholars Foundation

The WGA champions education through golf by sponsoring the Evans Scholars Program, the sole charitable beneficiary of the BMW Championship and NV5 Invitational. Established by famed amateur golfer Charles “Chick” Evans, Jr., the program provides full housing and tuition scholarships to deserving caddies across the country. Currently, 1,190 caddies are attending college on scholarship; there are 12,285 Evans Alumni.

BMW Championship

The 2025 BMW Championship will be played on August 12-17, 2025, and will bring a field of the top 50 PGA TOUR players in the FedExCup standings to Caves Valley Golf Club in Baltimore, Maryland. The tournament dates back to 1899 when it debuted as the Western Open, making it the third-oldest tournament on the PGA TOUR schedule, behind only the British Open and U.S. Open. BMW has sponsored the tournament since 2007 when it became the penultimate event of the PGA TOUR’s FedExCup Playoffs. Since 2007, the BMW Championship has contributed more than $50 million to the Evans Scholars Foundation, the event’s charitable beneficiary.

NV5 Invitational

 The 2025 NV5 Invitational presented by Old National Bank will be played on July 21-27, 2025, at The Glen Club. Since 2019, the Korn Ferry Tour and the Western Golf Association have partnered to conduct the NV5 Invitational. With Alumni like Scottie Scheffler, Xander Schauffele and Justin Thomas, the Korn Ferry Tour is the path to the PGA TOUR. The NV5 Invitational is a showcase for golf’s next generation of stars. All proceeds from the event benefit the Evans Scholars Foundation.

Position Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Internship or work experience in sports management and golf preferred
• Proficient in Microsoft Office (Word, Excel, PowerPoint) required
• Excellent “people” skills are a must
• Self-motivated, team player with the ability to establish strong working relationships with customers, clients, co-workers, host club members and staff, committee members, vendors, and volunteers
• Must possess strong organizational skills
• Ability to handle high-pressure situations
• Excellent verbal and written communication skills
• Willingness to work nights, weekends, and holidays as required

Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit, stand, walk, and lift and/or move up to 50 pounds.

Position Responsibilities:

Amateur Golf 

• Provide operational and administrative support to all four WGA amateur championships with on-site support focused on the Men’s Western Golf Association Championships:
• Women’s Western Junior
• Western Junior
• Women’s Western Amateur
• Western Amateur
• Administrative duties include website management, registration packet and tee gift assembly, printing/copying and proofreading
• Operational duties include transporting supplies to host facility, monitoring and maintaining equipment inventory, and on-site setup and breakdown
• Work in conjunction with host club staff, WGA Directors, members, volunteers, etc.
• Coordinate volunteer assignments and provide instruction to volunteers
• Assist with golf course set up and preparation
• Communicate with players, parents, and coaches as necessary by phone and email
• Assist in processing tournament entry information, fees, housing and transportation requests, and booking practice round tee times
• Coordinate data entry into pairings and scoring program
• Update player applications, playing resumes, and rankings information

Professional Golf

• Work in conjunction with host club staff, WGA Directors, members, volunteers, etc.
• Equipment set-up and breakdown
• Golf course set-up and preparation
• Monitor equipment inventory, maintenance, and replenishment
• Vendor contract negotiations and on-site management
• Assist in managing volunteers
• Manage golf cart distribution and assignments
• Assist with volunteer training, package fulfillment, and distribution
• Manage deliveries including incoming and outgoing shipping and receiving

Application Process:

To apply for this position, please send cover letter and resume to Steve Prioletti at prioletti@wgaesf.org by February 1, 2025.