Accounts Payable Specialist
Job Summary:
The Accounts Payable Specialist will be responsible for processing invoices, maintaining accurate records, and ensuring timely payments to vendors. This role requires attention to detail, strong organizational skills, and the ability to communicate effectively with both internal teams and external vendors.
Key Responsibilities:
- Process and code incoming invoices accurately and efficiently.
- Match purchase orders, receipts, and invoices to ensure all information aligns.
- Review and verify invoice entries, ensuring compliance with company policies.
- Prepare and process electronic transfers and payments (EFTs, ACH, etc.).
- Resolve discrepancies with vendors, suppliers, and internal departments.
- Perform regular reconciliation of accounts payable transactions.
- Ensure timely payment of invoices and respond to vendor inquiries.
- Maintain the accounts payable ledger and filing system.
- Assist in month-end closing activities by preparing relevant reports and supporting documentation.
- Collaborate with the finance team to ensure proper allocation and coding of expenses.
- Monitor and manage outstanding payments and aging reports.
- Assist with audits by providing supporting documentation and clarifying processes.
- Ensure compliance with internal financial policies and external regulations.
Qualifications:
- Bachelor’s degree in accounting, finance, or a related field (preferred but not always required).
- 1-2 years of experience in an accounts payable role or similar financial position.
- Strong knowledge of accounting principles and procedures.
- Experience with accounting software (e.g., M3, SAP, Oracle, QuickBooks) and Microsoft Office, particularly Excel.
- High level of accuracy and attention to detail.
- Excellent organizational and time management skills.
- Ability to communicate effectively with vendors and internal teams.
- Problem-solving skills and the ability to handle multiple tasks.
Preferred Skills:
- Experience with ERP systems.
- Familiarity with automated accounts payable systems.
- Ability to work in a fast-paced environment and meet tight deadlines.