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Production Manager

ASM Global
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POSITION:           Production Manager

DEPARTMENT:  Operations

REPORTS TO:      Director of Arena & Ballpark 

FLSA STATUS:     Full-time/Salaried/Exempt

 

Summary

 

ASM, the leader in privately managed public assembly facilities, has an excellent and immediate opening for the Production Manager for ASM Global Jacksonville. The Production Manager will report to the Building Director and will play a critical role in overseeing all production requirements for the building.  This position will be responsible for collaborating with building staff and promoters to advanced events, concerts and performances. This also includes managing back of house requirements, scheduling crew, producing labor estimates, producing seating maps and other event related drawings. This position will also maintain all building technical equipment within the venue and will work building staff to ensure that all events run smoothly. 

 

Essential Duties and Responsibilities

 

  • Is responsible for the technical success of all events at the Arena and Ballpark City of Jacksonville events. We have around 100 to 120 events per year
  • Coordinate with licensee, event promoter or tenant for all pre-performance technical requirements
  • Oversee load-ins, set ups, show runs and strikes for all shows and events at the Arena and Ballpark, and facilitate as necessary in other ASM Jacksonville facilities
  • Examples: national concert tours, arena sporting events, basketball, ice hockey, arena football, stadium style concerts and events, civic events, Broadway shows, symphony performances, convention center events and shows
  • Coordinate all backstage technical needs for shows with local IASTE Stage Employees Union business representative
  • Manage and meet internal and external deadlines to ensure adherence to budgets from initial cost estimate throughout the production timeline
  • Review, plan and manage changeover costs for event billing and labor analysis
  • Process production vendor charges through purchasing system, work with Accounts Payable on all production expenses weekly
  • Prepare and coordinate with the event manager all “back of house” event information
  • Coordinate “front of house” details for specified events
  • Work closely with and coordinate with Facility, Event and Technology Managers to ensure that daily needs and event needs for the facility are met, as well as ensuring all events, setups, and tear downs run smoothly
  • Inspect conversions, construction and installation progress to ensure conformance to established specifications
  • Prepare the event estimate and update the client and event file with changes in the estimate
  • Process all payroll for IATSE Stage Employees
  • Maintain payroll sheets, forms, and new hire paperwork with payroll and HR
  • Help process new hires and journeymen paperwork with HR
  • Attend staff meetings. Develop and maintain a harmonious working relationship with staff and other departments
  • Supervise and schedule all required preventative maintenance for all house production equipment to include, house lighting, audio systems and other backstage equipment
  • Understand and interpret IATSE contracts, agreements, work rules and wages
  • Review contracts, speak with tenants and work with sub-contractors to determine special requirements
  • Assist in Union negotiations
  • Provide for the training, safe working conditions and welfare of employees in accordance with ASM policies, union guidelines and applicable EEO and OSHA regulations
  • Conduct frequent facility inspections and note deficiencies and supervise necessary action plans for remediation
  • Assist with research and recommend equipment, tools, materials and supplies to fulfill needs of the department
  • Recommend and assist in capital purchases or improvements to Director
  • Assist with special projects at and around the facilities
  • Draft concert and event AutoCAD drawings for the box office and other building needs
  • Responsible for venue building plans
  • Utilize Computerized Maintenance Management Systems (ASM Maintenance) including comprehensive preventative maintenance system for facility
  • Serve as Event Manager on Duty as required
  • All other duties as assigned

 

Qualifications

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • Must have attention to detail and ability to manage multiple tasks simultaneously
  • Must have strong leadership, communication and organizational skills necessary for planning and directing coverage at events
  • Work independently, exercising effective judgment and initiative, while also being part of a team
  • Organize and prioritize work to meet deadlines all while working on multiple events 
  • Follow oral and written instructions and communicate effectively with others in both oral and written form
  • Must have strong customer service and interpersonal skills
  • Live event, concert, theatre rigging knowledge, involving all aspects of production rigging, ability to review event rigging plans, complete basic weight calculations, work with building structural engineer on loading plans and other approvals
  • Must be able to prepare, analyze and operate within Department Budget
  • Highly proficient in AutoCAD drawing programs and Adobe Acrobat programs as required for event seating diagrams and other projects at the facility preferred
  • Highly proficient in Microsoft suite programs, Word, Excel, Outlook and OneDrive. Mobile devices such as cell phones, laptops and tablets. 
  • Knowledge of Computerized Maintenance Management Systems (ASM Maintenance)
  • Building Automation Systems programs are a plus
  • Familiar with terminology and procedures in the Sports and Entertainment industry
  • FLA Class E Driver's License is required prior to appointment & must be maintained
  • Ability to operate motor vehicles with gross vehicle weight ratings of 26,000 pounds or more such as bucket trucks
  • Must be able to adapt to changes in the work environment, managing competing demands, frequent changes, delays, unexpected events, and can thrive in a fast-paced environment, capable of maintaining composure under pressure
  • Must have the ability to train, plan, assign, and direct work and motivate union stage personnel and front-of-house personnel
  • Ability to read and comprehend blueprints, drawings and other related materials. This could include building drawings, show drawings and rigging drawings

 

Education and/or Experience        

 

  • 4-year degree from an accredited four-year college or university in Theatre, Theatre Production or Event Management with technical emphasis or professional equivalence
  • 3-year minimum experience working in a performing arts center/theater/arenas/touring/event production required
  • Knowledge of operations, maintenance and stage management
  • Working knowledge of applicable OSHA, state and other work environment and safety regulations
  • Working knowledge of fire and public safety systems
  • Prior supervisor/managerial experience 

 

Physical Demands

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.

  • Meet the physical demands of this job, which include being able to get in and around the facility (requires personal mobility), lifting, carrying, moving, climbing, working from various heights, and moderate to loud noises 
  • Moderate lifting, at least 75 pounds and or strenuous working conditions
  • Involves walking on ice, bending, stooping, climbing (inclusive of ladders), must be able to work from scaffolding, catwalks, lifts, etc. and at heights of up to 160 feet
  • Operate equipment such as light trucks, pallet jacks, forklifts, and other light power-driven equipment
  • May be exposed to a high noise level for extended periods of time, related to event type
  • This position occupies a windowless environment for possible extended hours during a shift
  • Will require being outside during adverse weather
  • Performing work through repetitive eye and hand coordination
  • May include manual labor, moderate lifting and or arduous working conditions 
  • Must be able to work extended and or irregular hours, including nights, weekends, and holidays 

Note

 

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons.  Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

 

To Apply:

Apply at: www.jaxevents.com 

 

External link:  https://asmglobal.wd1.myworkdayjobs.com/careers/job/Jacksonville-FL/Production-Manager_R100112606 

 

Recruiter: Sonya Brown

ASM Global Jacksonville

300 A. Philip Randolph Blvd

Jacksonville, FL 32202

 

Applicants that need reasonable accommodations to complete the application process may contact- 904-630-3900

ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.