Purchase Card (P-Card) Processor - Fiscal Analyst 1 - Permanent - *11316-24
Title- Purchase Card (P-Card) Processor
Classification- Fiscal Analyst 1 (FA1)
Job Status- Full-Time/Permanent
WDFW Program- Financial Services Program - Division
Duty Station- Olympia, Washington – Thurston County
Hybrid/Telework- Position has a requirement of 40% in-person with a possibility of an allowance of 60% telework as determined after the initial trail service period is passed and training is complete.
Learn more about being a member of Team WDFW!
This entry-level accounting position offers a unique opportunity to perform critical, time-sensitive financial duties that impact all WDFW programs and staff statewide.
In this role, you will be responsible for ensuring the accurate and timely processing of purchase card (p-card) transactions, while maintaining compliance with both internal policies and statewide financial regulations.
Additionally, you will manage the Fiscal Office inbox, serving as a key point of contact for inquiries and communications, helping to maintain smooth financial operations across the organization.
What to Expect-
Among the varied range of responsibilities held within this role, the Purchase Card (P-Card) Processor will,
Ensure timely and accurate distribution of agency purchase card (p-card) transactions:
- Ensure completeness of p-card log/statement against receipts by reviewing, correcting, and troubleshooting documents including but not limited to:
- Vendor name on receipts matches name in AFRS, appropriate signature authority, active and current MI is listed on form, and license plate is listed on p-card log when appropriate.
- Purchases follow Fiscal Office, Agency and Statewide accounting policy and procedures
- Contact employee/vendor to obtain receipt and/or resolve discrepancies which can include invalid master index, prevailing wage form and inventory tags being assigned.
- Mask sure all applicable sales taxes are paid on purchases. When applicable, apply use tax.
- Complete, batch and process p-card log for payment:
- Add vendor number, object coding, contract number, account number, invoice number and date, amount being paid and transaction code.
- Assign batch numbers and document numbers.
- Enter payment data from p-card log into the AFRS Financial Toolbox template.
- Upload spreadsheet to AFRS via the AFRS Financial Toolbox.
- Verify upload for accuracy of data entry.
Responsible for the daily audit, review, and management of all incoming electronic fiscal documents:
- Research, troubleshoot, and work to resolve complex fiscal questions and/or concerns coming through Fiscal Office Inbox.
- Determine which unit documentation or communication go to.
- Track all moving parts of the p-card transaction logs to ensure the needed approvals, documents, and forms are provided by each cardholder every month.
- Assist with tracking and reconciliation of all outstanding P-Card logs.
Working Conditions:
Work Setting, including hazards: Will work in an office setting. Position has a requirement of 40% in-person with a possibility of an allowance of 60% telework as determined after the initial trail service period is passed and training is complete.
Schedule: Typically, Monday – Friday, 8:00 A.M. - 5:00 P.M. Flex schedule may be approved after initial trial service period is served. Occasional overtime might be required to meet deadlines during peak periods. Between July and September, limited leave may be approved due to fiscal/biennial closeout.
Travel Requirements: May require limited amounts of travel.
Customer Interactions: Large amount of communication with field and office staff via phone, e-mail and in person. Staff may encounter disgruntled employees or vendors on occasion when requesting information regarding payments or non-payments.
Qualifications:
Required Qualifications:
Associate degree in business, public administration, accounting, economics, statistics, or relevant field.
OR
One (1) year of professional experience which includes cash handling, customer service, accounting, budget, finance and/or payroll.
OR
Six (6) months as a Fiscal Technician.
Preferred Qualifications:
In addition to the required qualifications, our ideal applicant will possess some or all the following:
- Experience with Microsoft Office, including intermediate level knowledge of Microsoft Outlook, Word, and Excel.
- Knowledge of state and WDFW financial systems including AFRS, Enterprise Reporting, and Financial Toolbox.
- Ability to handle the public’s money when processing financial transactions responsibly and accurately.
- Ability to consistently follow applicable fiscal guidelines, regulations, principles, and standards.
- Knowledge of effective communication processes with internal and external customers.
Your application should include the following:
- A completed online application.
- An up-to-date resume showcasing how your qualifications align with the job requirements.
- A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
- At least three professional references with current contact information.
Supplemental information:
In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.
Important Note:
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
Union - WFSE:
This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.
Veteran and Military Spouse Preference Notice:
Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following:
- Notify us of your veteran or military spouse status by email at Elizabeth.Bullard@dfw.wa.gov.
-
Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter.
- Please redact any PII (personally identifiable information) data such as social security numbers.
- Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran)
- Include your name as it appears on your application in careers.wa.gov.
Diversity, Equity, and Inclusion Employer
As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.
The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.
Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.
Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.
Other questions: If you have other questions regarding this position, please reach out to Elizabeth.Bullard@dfw.wa.gov and reference job #2024-11316.