Administrative Support Specialist Intern

Position Summary

Our Administrative Support Specialist Intern at our public accounting firm is given a variety of accounting and general business assignments under supervision of a professional office setting. This is a paid, short-term internship position generally January – April, our high volume tax season. This position is an excellent opportunity for a student with administrative assistant or office management experience.

Essential Duties & Responsibilities

• Responsible for accurate and timely processing and communication with responsible preparers. 
• Monitors tasks, projects to ensure all work completed in a timely manner. 
• Attends various departmental meetings to support processes.
• Responsible for the upkeep of electronic and non-electronic documentation utilizing various, complex firm systems, programs.
• Performs scanning of client files. 
• Performs various backup administrative responsibilities as needed, including possible light phone system coverage.
• Helps maintain neat, clean, and professional appearance of common areas
• Supports outgoing and incoming daily mail, as well as interoffice mail.
• Supports internal office event coordination as needed, including participating in meal coordination and preparation as necessary. 
• Assists or has direct responsibility with greeting clients in the office and operating the phone system.   
• Works as a team to determine staffing requirements/coverage for administrative support responsibilities, regulate office workflow and maintain a balanced workload of Administrative Support team with minimum overtime. 
• Collaboratively works with other team members to promote a positive work environment through integrity, accountability, and teamwork.

Minimum Qualifications (Knowledge, Skills & Abilities)

• Current undergraduate student preferably sophomore or above working towards Associate’s Degree or Bachelor’s Degree, preferably in Accounting, Finance, or Business. 
• Professional office experience in accounting, finance, or similar office setting preferred.
• Expert in MS Office (Excel, Word, Outlook) and office equipment.
• A collaborative team member willing to cross train, improve systems, and support others.
• Excellent communication skills including ability to create documents that are professional, grammatically correct, and well-written.

Physical Demands & Work Environment

• Ability to stand, sit, reach, stoop, bend, push, pull, kneel, use hands and fingers with a high manual dexterity, walk, talk, hear and see.
• Ability to operate a variety of machines and equipment including computer, office equipment, calculator, telephone, etc.  Tasks may require extended periods of time sitting at a desk and working on a computer. 
• Ability to lift or exert up to 10 pounds regularly and up to 20 pounds occasionally. 
• Tasks are regularly performed in an office environment without exposure to adverse environmental conditions. 
• Occasional same day travel for work and office errands (post office, bank, Petoskey office, etc.) using a personal vehicle.
• Occasional additional hours required throughout the year. Heavy additional hours required from January to April 15; may be in excess of 55 hours per week.

About Us 

Dennis, Gartland & Niergarth (DGN) is Northern Michigan's largest locally owned, full service public accounting firm. Founded in 1973, the firm is based in Traverse City, MI with experienced, professional staff dedicated to providing outstanding professional services with a personal connection to businesses and individuals throughout the region.  DGN is known for its comprehensive tax, audit, technology and business consultation services, with added expertise in the agribusiness, manufacturing, professional offices, government/nonprofits and oil and gas business sectors.  Our guiding principle for over 50 years - Our clients' success is our business.