You are viewing a preview of this job. Log in or register to view more details about this job.

Office and Administrative Specialist, Intermediate

Minnesota Department of Natural Resources
Email

Office and Administrative Specialist, Intermediate
Agency: MN Department of Natural Resources

  • Job ID: 80445
  • Location: Mille Lacs Kathio State Park
  • Telework Eligible: No
  • Full/Part Time: Part-Time
  • Regular/Temporary: Regular
  • Who May Apply: Open to all qualified job seekers
  • Date Posted: 10/02/2024
  • Closing Date: 10/22/2024
  • Hiring Agency/Seniority Unit: Department of Natural Resources
  • Division/Unit: Parks and Trails
  • Work Shift/Work Hours: Varies 8:00am to 4:00pm
  • Days of Work: Varies
  • Travel Required: No
  • Salary Range: $20.45 - $27.12 / hourly
  • Classified Status: Classified
  • Bargaining Unit/Union: 206 - Clerical/AFSCME
  • Work Area: Mille Lacs Kathio State Park
  • Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

 

The DNR is currently seeking to fill (1) permanent part-time 75% Office and Administrative Specialist, Intermediate position in Onamia, MN.  The hours are primarily 8:00am to 4:00pm.  The days of work vary and may work weekends and holidays.  

This position exists to provide administrative and technical duties in the administration of all state park operations.  This position will involve interaction with the public and working with other park staff to complete assigned tasks.  The nature of this work is to be environment and public service oriented.  This position will be focused on the operation of Mille Lacs Kathio State Park, but additionally will have responsibilities associated with Father Hennepin State Park, such as invoice processing and budget management. 

Responsibilities include:

  • Administrative: Provide office management functions and administrative assistance to Park Management, Retail Operations Supervisor, and other park staff.
  • Budget: Prepare all purchasing documents and process all payments for Father Hennepin and Mille Lacs Kathio State Parks from the Operations, Nature Store, Gift, Naturalist and other accounts to ensure accuracy without exceeding budget allocations and spending parameters established by the Park Manager. Keep Park Management informed on the status of various budgets and perform projections of expenditures.
  • Accounting: Monitor and/or accomplish all daily and weekly income reconciliation, reporting and preparation of bank deposits for the park. Preserve accountability for all vehicle permits, ski passes, and other numbered forms issued from central office.
  • Technology support: Provide support for phone, network, and computer systems. Help track status of park hardware, software, and network infrastructure.
  • Customer Service: Provide information and assistance to the general public on park operations. Register campers, sell vehicle permits, merchandise and other items, and administer reservation systems for picnic shelter use and implement Rec Dynamics campsite reservations.

Resource Management: Provide assistance with resource management tasks such as, tree planting/protection, population surveys, and prescribed fire work. 

Qualifications

 

Minimum Qualifications

  • Basic accounting skills sufficient to monitor and balance multiple budgets, grants, to ensure that spending is within budget and effectively recommend fund transfers; resolve discrepancies; review/verify financial records and prepare financial summaries and reports; enter and access information, identify and adjust for potential problems, etc.
  • Word processing and skills sufficient to use software to create, format, edit, print and save a variety of documents, including tables, charts and graphs, correspondence, and reports in an organized manner, grammatically correct, in proper format and free of spelling errors; create reports by combining and presenting data from multiple sources.
  • Knowledge of computer software applications sufficient to create spreadsheets from a variety of sources to enter, compile, store and retrieve data in a variety of reports; to use word processing, spreadsheets and other software applications to prepare reports and graphs to track projects and activities, to develop and/or modify electronic spreadsheets, to read source documents and enter data in specific fields, to sort and verify data accuracy before entering, to locate and correct date entry errors, to edit, code and correct documents, and to input data quickly and accurately.
  • Knowledge of customer service practices and principles sufficient to identify customer needs, meet quality standards for services and evaluate customer satisfaction; to provide prompt, courteous and accurate information to internal and external customers in person, by phone, e-mail or other written correspondence; to schedule and confirm appointments; to interpret and explain program information; to effectively communicate and elicit information with tact and diplomacy; to provide guidance to other employees on handling problems, etc.
  • Ability to interpret and explain program information; effectively communicate and elicit information with tact and diplomacy.
  • Communication skills sufficient to perform the duties listed above, prepare written responses, present clear and concise explanations of governing rules and regulations, etc.
  • Ability to file and retrieve information based on content, using alphabetical filing practices.

Preferred Qualifications

  • Two (2) years general office experience performing mail merging, database management, project management, administrator for online database; creating, issuing, and processing permits; creating purchase orders, processing paperwork for items such as fleet, purchasing cards, expense reports; creating and editing reports that included graphs and tables, etc.
  • Experience using SWIFT.
  • Current Local Purchasing Authority certification. 
  • Experience with reservation / POS software (such as Rec Dynamics)
  • High level of organizational skills to facilitate management of many projects at one time. 
  • Proficiency with Microsoft Office Suite (Outlook, Word, Excel), Adobe Pro, Access and Visio.
  • File management skills, paper and electronic, sufficient to retrieve/provide documents and information when needed.
  • Experience editing documents for accessibility compliance.

Additional Requirements

  • No driving duties are required. 

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status). 

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

  • Conflict of Interest Review
  • Criminal History Check
  • Education Verification
  • Employment Reference / Records Check
  • License / Certification Verification

Application Details

 

How to Apply 

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Willow Shields at willow.shields@state.mn.us or 320-532-5335.

If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at ADA.DNR@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Ashley Luecken at ashley.luecken@state.mn.us.

Working together to improve the state we love. 

What do Minnesota's State employees have in common? 

  • A sense of purpose in their work
  • Connection with their coworkers and communities
  • Opportunities for personal and professional growth

Benefits 

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include: 

  • Paid vacation and sick leave 
  • 12 paid holidays each year 
  • Low-cost medical, dental, vision, and prescription drug plans 
    • Fertility care, including IVF
    • Diabetes care
    • Dental and orthodontic care for adults and children 
  • 6 weeks paid leave for parents of newborn or newly adopted children
  • Pension plan that provides income when you retire (after working at least three years)
  • Employer paid life insurance to provide support for your family in the event of death
  • Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
  • Tax-free expense accounts for health, dental, and dependent care 
  • Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

  • Training, classes, and professional development
  • Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

  • A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
  • Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
  • Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

 

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. 

EQUAL OPPORTUNITY EMPLOYERS 

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.