Financial Specialist
Job Description: Financial Specialist
Position Summary
The Financial Specialist is an entry level position for the bookkeeping and the accounting functions of our organization. They will assist in organizing the financial data and records of the organization and applying principles of finance for all aspects of the business. The Financial Specialist maintains professional relationships with OTRP members, staff, OTRP service providers and the Public Transit industry as a whole to provide effective the administration of OTRP’s Financial Programs.
Position Requirements
The Financial Specialist shall, at a minimum, have an associate degree, or a bachelor’s Degree or 5 years’ experience with a High School Diploma. No other work experience is required.
The Financial Specialist shall have the ability to:
l Communicate verbally and in writing.
l Act in a self-directed and independent manner.
l Legally operate a motor vehicle.
l Physically navigate member Transit Properties.
l Occasionally lift up to 40 pounds (paper, office supplies, etc.)
l Learn PC’s and software applications including word processing, financial management/accounting, spreadsheets, databases, claims information systems, desktop publishing, e-mail, etc.
l Understand Office terminology, practices, procedures, and equipment.
l Coordinate and develop presentations and conduct training sessions on job specific topics.
In addition, the Financial Specialist shall be skilled/knowledgeable (or have the ability to become skilled/knowledgeable) in the following areas:
l Quickbooks Software
l Excel and Microsoft products
l Accurate Data Entry
l Entry level budgeting and financial processes.
The Financial Specialist is expected to work weekdays between 8 AM and 5 PM. The Financial Specialist will spend approximately 50% of their time in an office environment with the additional 50% divided between walking/navigating, standing, operating a motor vehicle, attending meetings, or doing field investigations off-site. The Financial
Specialist must be able to remain stationary for long periods of time; occasionally move about the inside of an office to access filing cabinets, office machinery, and other tasks; constantly operate a computer and other office machinery; share accurate information with clients, claimants, and co-workers both in person and electronically; and occasionally work in outdoor weather conditions. A flexible work schedule may be permitted, subject to the approval of the CEO, provided it can be consistently maintained and meets the needs of OTRP. Requirements to work in excess of a 40-hour workweek will be rare but may include extra hours on weekdays or weekends as circumstances require.
Duties and Responsibilities
1. Processes bills payable accounts, verifying charges, and issuance of payments.
2. Maintains accounts receivable, prepares invoices and handles the collection and deposits of all payments.
3. Books interest and fees as part of reconciliation.
4. Performs internal systems reconciliations.
5. Performs reconciliations for assigned accounts including credit card accounts.
6. Assists in the procurement process and grant process as required.
7. Responsible for participating in the internal processes to avoid fraud.
8. Works with all third-party vendors who perform accounting functions.
9. Responsible for invoicing for assigned companies.
10. Assists the deductible billing process.
11. Updates the budget-to-actual documentation as budgeted.
12. Assists in audit process as required.
13. Assist in claims payments process.
14. Filing and Scanning as needed