Fiscal and Contracting Coordinator

Maintains complex financial records utilizing accounting and other financial systems and software (i.e. J.D.E.,Microsoft, Excel, Access, etc.); provides technical assistance and coordination of the Department's accounting activities.

Department:  Any

Posting Type: Announcement
 

Salary:  $55,888 - $58,352 per year.

Union: None, this is a non-union position.

Civil Service Classification:  Non-Competitive

REQUIREMENTS

General Application Requirements:

You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below) or your application will be disqualified.  Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

Applicants must submit a complete application including education, work experience, a resume (if applicable) and completed supplemental questions.

Applicants must become residents of the City of Pittsburgh prior to employment and must remain a resident throughout employment.

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NOTE: Applicants currently on the Civil Service eligibility list for this position may NOT reapply at this time. Please check the eligibility list prior to submitting your application by clicking here. If your name expires within the next ninety (90) days you may reapply at this time. 

NOTE:  The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions.  The background investigation includes but is not limited to criminal background, driver's license and City of Pittsburgh real estate tax payments.  Candidates may be disqualified from consideration for employment based on the results of their background investigation (as it relates to the job for which the applicant is being considered).

NOTE:  Candidates being considered for employment will be required to submit official transcripts to verify of their post-secondary education (college/university, trade school, etc.) prior to being hired by the City of Pittsburgh.  Transcripts must be submitted at the time of any/each job interview you have with the City of Pittsburgh.

 Qualifying Requirements:

Your City of Pittsburgh application will be reviewed and your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position.  You will be sent an eligibility letter regarding your eligible/ineligible status.

• WORK EXPERIENCE: The application must clearly show one (1) year of full-time professional experience in fiscal management or accounting.  (Less than full-time experience will be calculated on a pro-rated basis.)
• EDUCATION/TRAINING: The application must clearly show a Bachelor's Degree in Finance, Accounting or a related field.  (See NOTE under the General Application Requirements Section above regarding the verification of education/training.)
• EQUIVALENCY:  Education/training and/or work experience may be substituted on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above).The Total Qualifying Requirement is five (5) years.

CIVIL SERVICE EXAMINATIONS

If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s).  You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position.  Candidates who receive job offers must pass a medical examination (when applicable) prior to start date.

 

• Written:  None required for this position.
• Performance:  None required for this position.
• Medical:  None required for this position.

POSITION DUTIES

• Oversees the accounting, grant management, purchasing, cash management and other fiscal management functions of the Department and monitors its financial accounting and management application systems (e.g., J.D.E., etc.).
• Advises Director and Assistant Director regarding fiscal matters; effectively recommends and implements approved fiscal policies and procedures.
• Manages and accounts for proper expenditure of funds from federal, state, or other public and private sources; prepares and maintains required documentation and reports.
• Organizes, maintains, and reconciles journals, ledgers and various other financial records, both manually and by computer (e.g., J.D.E., Microsoft Word, Excel, etc.).
• Oversees and may assist with the preparation of contracts, grant applications, legislation, etc.; recommends approval of invoices for payment; makes drawdowns to ensure the availability of funds.
• Ensures that adequate and correct financial information is maintained and made available to departmental managers, funding agencies, auditors, etc.
• Oversees the expenditures of goods and services used by the Department.
• Records, plans, assigns, processes, and verifies payments for Department's fiscal transactions.
• Assists in the preparation of the Department's budget.
• Prepares financial statements, reports, and tabulations; prepares special reports in connection with fiscal records as assigned or required.
• Acts as a liaison to other City departments and vendors to expedite deliveries, explain bills, provide information, etc.
• Analyzes accounting problems and recommends revision in forms, account classifications, and statements within the framework of the City and other pertinent governmental regulations.
• Collects, records and deposits funds received by the Department.
• Assists in the preparation and execution of assigned contracts.
• May prepare and/or review all appropriate legislation.
• Performs activities and functions of related lower level personnel and other related tasks and duties as assigned or required.