Courthouse Administrator (Management Analyst I)

Job Announcement

Performs professional analytical and technical work to assist with analysis, data management, research and policy development for Logistics operations for the Circuit Court. This position is designed to demonstrate broad and technical knowledge to perform the essential duties to support the Clerk of Court and Chief Judge. Works under direct supervision of the Clerk of Court and Chief Judge.

Acts as the liaison between the executive/division head’s functional area, other county offices, and external agencies. Provides general knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules and the democratic political processes, and knowledge of the principles and practices of supervision. Participates and provides input into business process and redesign any information technology initiatives. Prepares narrative and statistical reporting for Circuit Court for changes or enhancements to improve efficiency and effectiveness for building operations. Acts as an administrator and court liaison for the Circuit Court facilities and courthouse complex. Communicates with other agencies, collects information and reports to the Chief Judge on issues pertaining to security for the entire judicial complex, including the judicial annex and historic courthouse. 

Maintains COOP agreement, emergency preparedness and evacuation protocol, and works with Chief Judge on OEM weather related calls and closures. Independently sets up investiture ceremonies for incoming judges. Handles chamber moves and furniture for judges, coordinates bench participation in special events. This position is required to maintain detailed knowledge of agency business processes. Required to work well under pressure and acts with appropriate discretion and professionalism with multiple agencies. 

The assigned functional areas are information technology, data analysis, and development/analysis of procedures related to commercial building/facilities management, design, and construction, operations & maintenance and/or real estate services.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)

Conducts professional-level work in functions or activities, such as financial, budgetary, procurement, contract administration, human resources, training, information technology, and similar functions;
Assists with a variety of technical and professional work related to monitoring and reporting on departmental business processes, activities, and outcomes;
Performs designated segments of projects or programs with well-defined objectives, including activities such as data collection, synthesis of data gathered to support analysis, and documentation of findings and recommendations;
Performs data collection activities in support of existing studies, projects or programs, including conducting research; participating in interviews; administering customer, organizational or employee surveys; assisting in the facilitation of focus groups; participating in work group collaboration; and mapping or charting of workflow processes;
Assists with measuring and analyzing indicators of performance, quality, quantity and efficiency of services;
Compiles and provides business information to management;
Maintains index or log of standard forms for gathering information from a variety of audiences;
Formats data sets and performs qualitative and descriptive statistical analysis to aggregate and assimilate data for displaying potential patterns and trends;
Assists in implementing business improvements, such as changes to policies, work practices, processes and procedures;
Contributes to position papers, evaluation reports and presentations.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Basic knowledge of mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned;
Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;
Knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);
Ability to identify possible solutions for solving business problems;
Ability to perform a variety of fact-finding techniques (e.g., interview, case analysis, observation, research, benchmarking) to gather information in support of programs, projects, studies, assessments and evaluations;
Ability to aggregate and assimilate data to identify major patterns, trends and themes regarding organizational and program effectiveness and efficiency;
Ability to communicate effectively orally and in writing;
Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;
Ability to train, lead, and/or supervise paraprofessional staff.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:  (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with a bachelor's degree in the field related to the assigned functional area.

BRIDGE CLASS EMPLOYMENT STANDARDS: Four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. The purpose of this bridge class is to promote upward mobility within the Fairfax County workforce.  However, persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.
 
NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete a background check to the satisfaction of the employer.
 
PREFERRED QUALIFICATIONS:
 

• Experience in facilities related activities, building systems and building operations.
• Exhibits comprehensive knowledge regarding policies, procedures and logistic operations associated with the Circuit Court.
• Experience with complex data tracking, reconciliation, reporting, and analysis.
• Excellent attention to detail.
• Excellent customer service skills.
• Ability to communicate effectively, both written and orally.
• Strong analytical and decision-making skills.

PHYSICAL REQUIREMENTS:
 

• Be able to enter and retrieve data from a computer.
• Must be able to lift boxes and push a cart weighing up to 30 pounds.
• Position requires sitting at a desk for extended periods of time.
• All duties performed with or without reasonable accommodations.

 
SELECTION PROCEDURE:
Panel interview and may include a practical exercise.
 
The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.  
 
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.