Senior Fiscal Manager/Coordinator (Finance Manager)

Job Announcement

The Department of Neighborhood and Community Services (NCS) is part of the Fairfax County Health and Human Services System and provides a wide variety of critical programs and supportive services to county residents of all ages.  We are looking for a strategic thinker and an experienced financial professional to lead the department’s finance, budget, and procurement activities. This position is a great opportunity to make an impact in the local community and help provide critical resources and services to county families and children. As a senior manager in the department, reports to the deputy director that oversees administrative operations for the agency and will lead a large team of staff that carry out a diverse array of financial processes and functions. NCS has over 1,000 merit positions and an annual budget of over $200 million spread across multiple funds and funding streams. Roles and responsibilities include:

 

• Strategic financial analysis, cost estimate development, budget management, and supervision and direction of budgetary and financial activities.
• Coordination of annual and quarterly budget development and submission processes.
• Management of procurement and contract administration functions for the department.
• Oversight of all accounts payable and accounts receivable functions.
• Ensures consistency of financial management best practices, as well as coordinated cross-system analysis to include compliance with all local, state, and federal fiscal requirements.
• Serves as the primary liaison with other county agencies such as the Department of Management and Budget, the Department of Finance, and the Department of Procurement and Material Management.
• Provides oversight and coordination for both internal and external financial audits.
• Provides direct supervision for three Financial Specialist IV positions as well as the procurement manager and has reviewing authority for the teams that report to these positions.
• Makes recommendations on funding allocations, spending trends, and expenditure requests.
• Presents financial data, information, and recommendations to agency and county leadership.
• Serves as a senior manager in the department and participates in agency-wide projects and initiatives with other department managers and staff.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
 

• Serves as an advisor to the Director and/or Deputy Director on matters of policy and process related to financial and financial administrative management;
• Makes presentations to the Deputy County Executives, Directors, Deputy Directors, Boards, Authorities and Commissions, as well as other County senior management;
• Participates in department wide strategic planning, and Countywide strategic planning, as necessary;
• Supervises a team of financial professionals performing advanced technical analysis and makes recommendations to the Director and/or Deputy Director about program funding within the department;
• Directs ongoing process improvement initiatives related to financial processes, budget development and monitoring within the agency;
• Collaborate in the development and refinement of policies, procedures, and guidelines essential to the administration of finance and related functions;
• Coordinates external partners including the Department of Management and Budget with financing and debt management, capital projects, bond resolutions, and issuances;
• Oversees the overall budget coordination and development for submission to department leadership;
• Coordinates budget estimates, financial reporting and data presentation for the agency to ensure policy decisions have been met;
• Serves as department lead concerning revenue, including projections and collection rates; Recommends adjustments;
• Determines the budget impact on the department from both state and federal legislative actions;
• Manages, develops, and implements the responsibilities and policies relating to fiscal and financial administrative management policies, including budgeting, financing, capital projects, and reporting;
• Prepares written and verbal reports for department senior management regarding cost variances and acts independently in identifying and resolving programmatic anomalies;
• Oversees staff from financial management, accounts payable, accounts receivable (including revenue collection) and procurement;
• Oversees both internal and external financial audits and implements corrective actions (when applicable);
• Ensures compliance with federal and state reporting requirements associated with grant funding;
• Establishes accounting policies and procedures in accordance with GAAP as well as any federal, state or county requirements.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
 

• Advanced knowledge of the principles, theories, and practices of public administration, particularly regarding governmental budget and finance administration;
• Advanced knowledge of county organization, policy, procedures and practices, particularly regarding the budget cycle and budget development and monitoring; 
• Ability to plan and implement activities in order to ensure effective and efficient utilization of resources;
• Ability to effectively supervise and coordinate the activities of staff.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with either a bachelor's degree in accounting, business administration, public administration, public policy or related field; plus, five years of professional-level experience in finance, business administration, budgeting, or contract management, to include 2 years of supervisory experience. A master’s degree in a related field or CPA may substitute for 1 year of experience. 

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, a Child Protective Services Registry check, and credit check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:
 

• Considerable experience analyzing advanced financial trends and policies, monitoring and forecasting expenditures and revenues, and developing budget strategies.
• Demonstrated ability to work collaboratively and manage a team effort.
• Demonstrated ability to guide and provide strategic insight on the county budget process to agency management and program staff.
• Experience with researching, preparing, and presenting reports to senior managers, and/or various committees, boards, and commissions.
• Ability to manage professional and paraprofessional employees.
• Considerable experience in Microsoft Office Suite application, including high-level proficiency with Microsoft Excel to analyze and manipulate data.
• Experience with SAP or other similar system for financial management and processing.
• Experience with management and reporting of Federal and State funding.
• Experience with revenue collection procedures and forecasting multiple revenue streams.
• Ability to interface with central staff departments (ex: County DMB, DHR, Finance, Procurement and Material Management) for seamless collaboration.
• Knowledge of the mission, goals, objectives, funding sources, organizational structure, workload, and staffing of the organizational unit or program.
• Knowledge of the principles, practices, and techniques relating to the functional area of business operation.
• Knowledge of statutory and regulatory requirements governing application of program funding, execution of program activities, and achievement of program outcomes.

PHYSICAL REQUIREMENTS:
Work is generally sedentary in nature. However, incumbent may be required to do some walking, standing, bending, and carrying of items up to 25 pounds. Ability to operate keyboard-driven equipment. Ability to communicate verbally and in writing. Sufficiently mobile to attend meetings at various locations and make presentations to county staff and community. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include exercise.

The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.  
 
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.