Executive Administrative Assistant

Executive Administrative Assistant - Milpitas, CA 

Job Type: 3 Months contact and extendable 

Description

Job Summary: We are seeking a highly organized and proactive Executive Administrative Assistant to support our Sr. Vice President of Engineering. The ideal candidate will be a detail-oriented professional with exceptional communication skills and the ability to manage multiple tasks efficiently. This role requires a high level of discretion, professionalism, and the ability to work independently. 
Key Responsibilities: 
Executive Support: Provide comprehensive administrative support to the Sr. VP of Engineering, including scheduling meetings, managing calendars, and coordinating travel arrangements. 
Communication: Serve as the primary point of contact between executives and internal/external stakeholders. Draft, review, and manage correspondence and communications. 
Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and minutes. Ensure follow-up on action items. 
Project Management: Assist in the planning and execution of special projects and initiatives. Track progress and ensure timely completion. 
Office Management: Oversee office operations, including supply management, equipment maintenance, and vendor relations for the Sr. VP of Engineering.
Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality. 
Event Planning: Coordinate company events, conferences, and executive off-site, ensuring all logistics are managed effectively. 
Documentation: Maintain and organize files, records, and documentation for easy retrieval and reference. 
Reporting: Directly report to the Sr. Vice President of Socionext America, providing regular updates and insights on administrative matters. 

Qualifications: 
Education: Bachelor's degree in business administration, Communications, or a related field preferred. 
Experience: Minimum of 1-2 years of experience in an executive administrative role, preferably within the semiconductor or technology industry. 
Skills: 
o    Exceptional organizational and time-management skills. 
o    Strong written and verbal communication abilities. 
o    Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 
o    Experience with travel arrangements and itinerary management. 
o    Ability to work overseas hours as needed to support global operations. 
o    Familiarity with administrative software and tools. 
o    High level of professionalism and discretion. 
o    Strong problem-solving skills and attention to detail. 
o    Ability to work independently and as part of a team. 
Benefits: 
Competitive salary and performance-based bonuses. 
Comprehensive health, dental, and vision insurance. 
Retirement savings plan with company match. 
Paid time off and holidays. 
Professional development opportunities.