Fall 2024 Hospitality & Event Planning Intern
Description of an Intern Position:
- Assist lead planner with day to day office duties; 10-15 hours per week
- Phone & email interaction with clients & chosen vendors to coordinate event details
- Prepare and distribute proposals and contracts
- Research wedding trends and blogging topics
- Update spreadsheets in computer database
- Vendor Research
- Independent, hard working, able to accept challenges & adapt to last minute changes
- Comfortable with environments that have loud music, low lighting/flashing lights
- Manage delegated tasks efficiently. Able to stand, walk, and move for hours at a time
- Professional Presentation: hair and makeup done upon arrival
- Able to work long days {Average 10 Hours - different for each event}
Event tasks include, but are not limited to (example for Wedding):
- Pick up any last minute items needed on the way in
- Check in with wedding party before set up
- Set up and take down of clients personal items {guest book, favors, place cards, bridal portrait, cake knife set, programs, etc}
- Communicate, Coordinate and Manage Vendors upon site arrival
- Pass out any final payments that are due in labeled envelopes from client
- Distribute bouquets and pin boutonnières
- Make sure clients receive drinks after ceremony
- Coordinate the introductions of the wedding party, 1st dance, speeches, cake cutting, throwing of bouquet/garter {per timeline}
- Help bustle the wedding dress
- Secure gifts and personal items in designated car
- Make sure clients get to-go food & cake to go home with
- Coordinate departure of the couple and guests {per timeline}
Qualifications:
- Must be hard working, professional, and capable of working in a fast-paced environment.
- Reliable transportation and cell phone is required.
- Must be extremely organized and have a high attention for detail
Items Interns Provide & Bring:
- Laptop for week day office work
- Black flats
- Cell Phone
- Clipboard | Pen
- Printed Timeline & Layout {Sent from Lead Planner a Week Prior}
- Snacks, Water, Etc.