Program Operations Associate

Job Title: Program Operations Associate

Department: Finance and Administration

FLSA: Exempt

Reports To: Director of Finance and Administration

Location: Baltimore

General Summary: 

For more than 60 years the Jesuit Volunteer Corps has engaged brave young believers in vital service within marginalized communities, fostering the growth of leaders committed to faith in action. The global nonprofit and their network of over 12,000 Former Jesuit Volunteers support Jesuit Volunteers each year as they work for justice in cities across the United States. For more information, please visit jesuitvolunteers.org. 

Position Summary: 

Reporting to the Director of Finance and Administration, the Operations Associate will be a key member of the Finance and Administration team and will support volunteers and staff across the organization. The Program Operations Associate is responsible for providing key support to volunteers in the field serving as the Finance and Administration team point of contact to volunteers as well as the program team. 

Throughout this work, the Programs Operations Associate will support JVC’s core values—social justice, simple lifestyle, community, and spirituality.

Position Duties:

Accounts Payable:

• Manage and process monthly vendor and utility payments for JVC’s volunteer communities and central office via Bill.com. Oversee vendor relationships and ensure on-time payment of all bills
• Process monthly rent payments for volunteer communities and the central office.
• Support annual 1099 IRS filings for vendors.

Accounts Receivable:

• Weekly review with the Finance Associate of accounts receivable to ensure accuracy

Monthly close and general ledger maintenance:

• Oversee portions of the monthly close process and create journal entries when needed to maintain the general ledger in QuickBooks.
• Manage accounting schedules as needed.

Staff and volunteer support:

• Provide finance guidance and support for all staff members and volunteers.
• Prepare annual finance training presentation for volunteers at each annual volunteer orientation.
• Support volunteers with community budget management. Ensure all monthly community credit card expenses are complete.

Additional Duties and Responsibilities:

• Conduct semi-monthly payroll verifications and act as a backup for payroll processing when necessary
• Coordinate insurance renewal calendar, manage contracts and real-estate leases
• Provide support for Board meeting

Requirements

Education and Experience

• Education: A bachelor's degree in accounting or finance or equivalent work experience.
• Experience: 1 - 3 years of professional experience working with a non-profit organization preferred

Knowledge, Skills, Abilities

• Comfort working independently: career growth mind-set
• Experience with Quickbooks and Microsoft office suite
• Strong oral and written communication skills
• Strong interpersonal skills - team player
• Excellent organizational skills and a keen attention to detail

Working Conditions

• This is a hybrid position working in the Baltimore office 2 – 3 times per week.
• This position’s work is cyclical with significantly greater workload at certain times.
• Comfort with Zoom/remote environment.
• Occasional overnight travel will be required to attend board meetings and annual retreats.

Salary

• Salary: $50,000 - $60,000

To Apply:

Complete and application and upload your resume on JVC’s website at Careers (jesuitvolunteers.org).

Application Deadline: September 20, 2024

As an organization committed to advancing racial equity and inclusion, the Jesuit Volunteer Corps encourages applications from candidates of all ages, races, classes, gender identities, sexual orientations, religions, languages, and physical abilities.

NOTE:  This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.