Organizational Administrative Assistant

Position located near IUPUI Campus! (position is part of the Community Work-study program at IUPUI)

This position is limited to IUPUI Student candidates with a Federal Work-Study award. To verify you have a Federal Work-Study award, please go to your One.IU.edu Account, Student Center, Financial Aid Summary. If you have an award, it will be listed with the rest of your financial aid (loans, grants, scholarships, etc.). You may also email the Office of Student Financial Services at finaid@iupui.edu to inquire about eligibility.

Position Title: Organizational Administrative Assistant

Department: Operations

Reports to: Executive Director

Hours Per Week: Approximately 10

Hourly Pay: $15

Desired Start Date: 9/1/2022

Number of Openings: 2

The Organizational Administrative Assistant intern will support Kheprw Institute’s Program

Director, Executive Director and other Kheprw staff by helping to coordinate communications, scheduling, internal and external collaborations.

Supervisory Responsibilities: None

Responsibilities and Duties

● 80% Administrative Support - Provides administrative support to ensure efficient

operation of the organization. Reads and prioritizes emails that need responses and

schedules meetings. Carries out administrative duties such as typing, document

creation, etc. Completes operational requirements by scheduling and assigning

administrative projects and expediting work results. Exhibits polite and professional

communication via phone, e-mail, and mail. Supports team by performing tasks related

to organization and strong communication.

● 20% Team Meetings & Checkins - Attend team meetings and checkins to report on

activities and set and discuss progress on team goals.

Required Skills & Abilities

● Organized and prompt/consistent communication

● Intermediate proficiency in the use of computer programs, apps, etc.

● Customer and community service orientation

● Strong verbal and written communications skills -- Grammar, spelling

● Attention to detail

● Ability to communicate effectively in collaborative discussions with team and with clients

● Willing to learn, a curious mind

● Commitment to excellence

Preferred Skills

● Experience using Gmail, Google Docs, Microsoft Office

● Experience with Adobe Acrobat PDFs

Experience:

● One year experience in internship, job or equivalent coursework that required

communication and organizational skills.

● Please include a demonstration of your experience in your resume.

Student Learning Experience Through work in this position, the student may build skills in

the following ways aligned with the IUPUI profiles:

Communicator - Communication is the primary focus of this internship. The student will be asked to effectively communicate with clients/residents.

Innovator – We encourage our interns to ask questions and be curious. While we will have existing processes for the student to follow, we welcome new ideas and improvements on how to make our program more effective.

Community Contributor – The student will gain knowledge about other cultures and perspectives through interacting with members of the staff and community. This position will provide students exposure to alternative narratives and ways of being in the world, broadening their awareness of diversity and inclusion and teaching them to respect their culture and that of others. Kheprw Institute The Kheprw Institute is a nonprofit community organization that works to create a more just, equitable, human-centered world by nurturing youth and young adults to be leaders, critical thinkers and doers who see the people in any community as the most valuable assets and are committed to working with disinvested communities to bring about change that leads to empowered self-sustainable communities.

Supervisor

Imhotep Adisa, Executive Director

Phone: 317-606-3650

Email: iadisa@kheprw.org

Work Periods:

Fall 2024

Spring 2025

Summer 2025