IT Project Coordinator

Company Overview:

Hillwood is a premier real estate investment and development company with a reputation for excellence, integrity, and teamwork. Since its founding in 1988 by Ross Perot, Jr., Hillwood has become one of the largest privately-held real estate firms in the nation. We specialize in creating mixed-use communities, industrial parks, office buildings, and residential master-planned communities that meet the needs of our customers and the communities in which we work. 

Founded on a culture of integrity, respect, excellence, and teamwork, we’re driven by our mission to provide creative solutions for our customers that generate long-term value. At Hillwood, we believe that high-performing teams are built on the unique perspectives and experiences that each individual brings, which is why we strive to create an inclusive and entrepreneurial work environment that attracts top talent who share our commitment to excellence. For additional information, visit www.hillwood.com.

Position Summary:

We are currently seeking an IT Project Coordinator (PC) in Dallas. TX to join our growing Enterprise Project Management Office (EPMO) which plays a pivotal role in supporting the successful delivery and management of projects in the Initiation and Planning phases. This position ensures meticulous project documentation, timely updates, and effective coordination of project-related activities. The PC supports the EPMO Director, EPMO Project Managers, and project teams, facilitating smooth communication and streamlined processes.

Responsibilities:

• Documentation Management:
  • Update project documents based on meeting outcomes, ensuring accuracy and completeness.
  • Maintain and organize project-related files, ensuring easy access and version control.
  • Prepare project and vendor review documentation, summarizing key project metrics and achievements.
• Tool Maintenance:
  • Keep project management tools up to date, including project plans, schedules, risks, and resource allocation.
  • Build and maintain templates and reporting dashboards in project-planning tools; assist Associate and provide training as needed.
• Meeting Support:
  • Assist in organizing project-related meetings, including, preparing agendas, and documenting meeting minutes.
  • Collaborate with team members to schedule and coordinate project reviews and approvals.
• Stakeholder Communication:
  • Facilitate communication between project teams, stakeholders, and the EPMO team.
  • Ensure stakeholders are informed about project progress, milestones, and potential roadblocks.
• Quality Assurance:
  • Conduct regular checks on project documentation to ensure consistency, completeness, and compliance with EPMO standards.
  • Collaborate with team members to identify and rectify any discrepancies or gaps in project documentation.

Required Skills/Abilities:

• Attention to Detail: Strong attention to detail to track and maintain project documentation and records accurately and consistently.  
• Communication Skills: Excellent verbal and written communication skills for effective interaction with team members and company leaders.
• Organizational Skills: Exceptional organizational abilities to maintain structured project documentation and schedules.
• Technical Proficiency: Familiarity with project management tools, Excel, Outlook, and PowerPoint; ability to adapt and learn new software quickly.
• Collaborative Spirit: Ability to work collaboratively in a team environment and facilitate smooth communication with a “can-do” spirit. 
• Adaptability: Capacity to adapt to changing project requirements and priorities while ensuring consistency and quality in work.
• Problem-Solving: Strong problem-solving skills to identify issues in project documentation and propose solutions.

Education and Experience:

• Bachelor’s degree in business administration, management information systems, or a related field preferred.
• Experience working with MS Office365 required. 
• Project manager training and certification is a plus.
• Experience in collaborating with project teams and assisting in the management of multiple projects.
• Familiarity with project management methodologies and tools.
• Exposure to portfolio or program management is advantageous.

EEO Statement: 

Hillwood is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.