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Events Manager

Oregon State University

Events Manager

Oregon State University

Department: VP Univ Relations & Mktg (NIA)

Appointment Type: Professional Faculty

Job Location: Corvallis

Recommended Full-Time Salary Range: $60,288- $105,420

Job Summary:

University Relations and Marketing is seeking an Events Manager. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

University Relations and Marketing Solutions and Services team provides a variety of marketing and event services to organizations throughout Oregon State University. The events manager will manage the day-to-day operations of the event and conference operations within URMSS . This position will provide subject matter expertise on the planning and execution of a wide variety of on and off campus events and conferences, ensuring effective, efficient workflow, adherence to policy and standards and a high level of client satisfaction. The events manager will manage a team of event and conference coordinators and work with leadership to develop budgets and marketing plans to ensure proper service and growth levels.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

70% Event Management Develop, execute, and evaluate the operation plans for event and conference planning teams, including management of event budgets, equipment, and procedures that ensure efficiency, safety and quality standards for a wide variety of events at multiple on and off campus locations.

• Works with administrative team to ensure all costs and fees associated with events are properly accounted for and billed in a timely manner.

• Works with client relations staff, event and conference staff to attract and manage bookings and event logistics by collaborating with university faculty, administrators, committees and external clients to ensure successful execution of conferences and events.

• Responsible for negotiating and contracting venue rentals and overseeing venue contracting. Supports arrangements and negotiations for multi-facility events.

• Create and develop concepts for new events and works with creative team on the development of event-related printed materials, invitations, ticketing, marketing plans, registration forms and web pages.

• Writes and/or directs development of program content, formats and scripts for events as needed.

• Works with clients to achieve event goals and objectives. Executes or delegates execution to event staff.

• Negotiates contracts with external and internal vendors to assure high-quality and cost-effective services and addresses any special requests.

• Monitors and evaluates the performance of contracted vendors in regards to events, facilities and conferences.

• Ensures compliance with University policies, state and federal laws and regulations, contractual agreements and industry standards.

20% Supervision

• Create and implement training for event, client relations and conference staff ensuring procedures and policies are clear and followed.

• Supervision of staff positions including plan, assign and approve work; rewards/discipline; respond to grievances; hire/fire (or effectively recommend); prepare and sign performance evaluations/reviews

10% Other duties as assigned

What You Will Need

• Bachelor’s degree in field related to assigned responsibilities or an equivalent combination of education and experience to perform the primary duties of the position.

• 3 years of experience in lead work or management in event or conference services.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You to Have

• Must have a high degree of independent decision-making capabilities that is customer-service centered.

• Must have experience in managing multiple assignments, working under pressure and creative problem-solving skills.

Working Conditions / Work Schedule

• Occasional evening and weekend work.

• Limited travel

• Extended periods of standing

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1) A resume

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

3) Please respond to the following prompts (upload as Other Document 1):

• Describe your experience leading an events team and how you managed workflows and multiple concurrent events.

• In your experience, discuss the relationship between event services and event facilities and how you feel it can work best.

• Describe your management style and what you feel the role of an ideal manager looks like within an organization.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

Starting salary within the salary range will be commensurate with skills, education, and experience.

For additional information please contact:

Jeffrey Todd

Jeffrey.todd@oregonstate.edu

541.737.9062

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/5560657

https://www.jobelephant.com/