Coordinator Project Portfolio

Coordinator Project Portfolio

Oregon State University

Department: Office of the Registrar (XUS)

Appointment Type: Professional Faculty

Job Location: Corvallis

Recommended Full-Time Salary Range: $44,496-$75,516

Job Summary:

The Office of the Registrar is seeking a Coordinator – Project Portfolio. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

The Office of the Registrar is an Oregon State University mission-critical unit. We serve as an innovative partner, providing a clear path for student success. Institutional integrity is ensured through our strict adherence to confidentiality. We provide enrollment and instructional services, maintain academic history, and offer support services to students, staff, and faculty. We are able to provide continual outstanding service because of our commitments to excellence, equity, collaboration, and innovation. The Office of the Registrar is dedicated to providing a welcoming and inclusive work environment in which each individual is treated with dignity and respect and is valued for contributing to student success at Oregon State University.

The Coordinator – Project Portfolio is a key member of the Projects and Communications team, responsible for managing administrative tasks related to ongoing projects within the Office of the Registrar. This role involves planning, coordination, data compilation and timely execution of tasks to maintain project timelines. Key responsibilities include: Collaboration and communication for building and maintaining strong partnerships across the institution by using effective communication; Coordination and execution of tasks related to project deadlines including arranging project meetings with appropriate stakeholders and collecting important details regarding project objectives; Data analysis and reporting required to research and analyze project-related data, prepare reports and create project-related documentation; Adaptability and flexibility is required for success in this position. The ability to pivot quickly, handle ambiguity and remain flexible in a fast-paced environment.

The Coordinator – Project Portfolio works closely with project managers, Office of the Registrar leadership and representatives from various university departments. The day-to-day responsibilities ensure smooth project operations and successful outcomes within the Office of the Registrar. The Coordinator will contribute to the diversity, equity and inclusion efforts that are outlined in OSU’s Diversity Action Plan which have the goal to expand access to higher education, solve problems through research and innovation, and enhance prosperity for every community across the state, and by extension the nation and world.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

65% Portfolio Administration

• Project planning

• Project Coordination

• Problem solving and decision making

• Collaboration and communication

25% Data Collection, Analysis, and Reporting

5% Staff Development

5% Other duties as assigned

What You Will Need

• Bachelor’s degree in communication, administration, management or related field.

• Three years of experience providing project planning and coordination for a program or office.

• Effective written and verbal communication skills, reaching audiences of differing technical and functional backgrounds

• Demonstrate effectiveness in collaborating, communicating, and building relationships as a team member and with stakeholders who have various identities, cultural backgrounds, communication styles and expectations.

• Experience managing deadlines and prioritizing multiple assignments with attention to detail, often on tight timelines and under pressures.

• Ability to analyze complex issues and situations, identify alternative solutions, forecast consequences and recommend effective courses of action

• Ability to work within an environment where ambiguity and the ability to pivot quickly are commonplace

• Demonstrated leadership with ability to take initiative and work independently

• Proficiency using Microsoft Office Suite or other similar applications

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• Professional experience in higher education

• Experience working in a Registrar’s office

• Experience creating and presenting training materials, process maps, summary reports or visuals of data analysis findings

• Project management, Lean Six Sigma, or Business Analysis education or experience

Working Conditions / Work Schedule

This position works within a professional office environment with standard business hours (8 am to 5 pm weekdays). Due to University and office deadlines, this role involves handling heavy volume and fluctuating workloads during specific times of the term and year. The coordination and training function require working with a diverse population, accommodating different backgrounds, temperaments and work styles while maintaining equity, courtesy and professionalism.

Special Instructions to Applicants

To ensure full consideration, applications must be received by September 12, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

Starting salary within the salary range will be commensurate with skills, education, and experience.

For additional information please contact: Autumn Landis, autumn.landis@oregonstate.edu, 541-737-2018

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/5560565

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