Marketing Assistant
In the role of Marketing Assistant, we'll count on you to:
- Support management of workload demands of proposal managers and marketing coordinators
- Assist in research and prepare documentation to support proposal development (including quality management forms, resumes, projects, etc.)
- Assist with coordination efforts associated with meetings, events, and conference attendance
- Support development of engaging internal communications content (announcements, presentations, videos, webinars)
- Research and provide data management on various subject matters and information given
- Record important information accurately and concisely
- Completion of daily administrative and organizational tasks to ensure the functionality and coordination of the marketing department’s activities and campaigns
- Meet strict deadlines both internally and externally
- Interface with people both inside and outside the firm including clients and sub-consultants
- Assists in the maintenance of the business development database
- Provide data entry support for managing our client relationship management and financial systems to inform reporting metrics and dashboards
- Help maintain accurate project and resume data in business development systems
- Monitor client and industry websites for solicitation status
- Help deconstruct and file proposal and presentation material upon submittal
- Support the development and publication of engaging digital content that reflects HDR’s brand and elevates our thought leadership
- Assist with monthly reporting of campaigns and marketing volume
- Support implementation of social media campaigns
- Perform other duties as needed
Preferred Qualifications
- Excellent written and verbal communication skills
- Proficient in Creative Cloud applications, including InDesign
- A minimum of 2 years of relevant industry experience
- Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
- Proficient in Adobe Creative Cloud applications/suite, including InDesign
- Demonstrated “self-starter” with a history of completing projects with limited oversight
- Ability and desire to travel and engage with others in person
- Familiarity with the AEC industry, plus if it is in Water
- Exceptional organizational skills along with strong data management
- Active listening with the ability to record important information accurately, create meeting agendas, clear action items, and timelines
- Excellent multi-tasking skills with high-level attention to detail
- Ability to work in a highly fast-paced environment
- Time management skills: ability to meet strict deadlines
- Excellent interpersonal and communication skills - positive outlook and attitude
- Effective decision-making skills
- Self-motivated and able to work independently as well as in large group settings
- Works cooperatively with diverse teams, regional, department, national, technical managers and project staff
- An attitude and commitment to being an active participant of our employee-owned culture is a must
- Enjoy working with different personality styles and management levels
- Familiarity with regional and local proposal submission requirements is preferred
Required Qualifications
- Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint