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Assistant Director of Scholarships

Oregon State University

Assistant Director of Scholarships

Oregon State University

Department: Office of Scholarships (XEM)

Appointment Type: Professional Faculty

Job Location: Corvallis

Recommended Full-Time Salary Range: $51,072 - $86,904

Job Summary:

The Office of Scholarships is seeking an Assistant Director of Scholarships. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

As a member of the Scholarship Office leadership team, this position coordinates the awarding of scholarship office foundation funds and renewable admission-based scholarships, with oversight from the director of Scholarships. This position works closely with college and department Scholarship administrators and campus partners with administering scholarships in OSU’s scholarship management system, OSU ScholarDollars/ ScholarshipUniverse. Works closely with the Director of Scholarships to support the university strategic enrollment goals. Oversees managing and troubleshooting of ScholarDollars and other systems related to scholarships. This position will also help support customer service and will do some traveling for outreach and recruitment. The Assistant Director contributes to the diversity, equity and inclusion efforts that are outlined in OSU’s Diversity Action Plan which have the goal to expand access to higher education, solve problems through research and innovation, and enhance prosperity for every community across the state, and by extension the nation and world.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

35% Scholarship Management Systems and other OSU Data Systems

• Coordinate and work in conjunction with Enrollment Management Information Technology and the Financial Aid IT staff and Scholarship Director to manage data related to centrally managed scholarships in Slate, Banner, and the scholarship management system as well as various other OSU data systems.

• Help develop reports to track the impact of scholarship awards on the budget and anticipated enrollment.

35% Campus Partner/Community Collaboration, Coordination of University Scholars Program (USP )

• Work collaboratively with campus partners to award programmatic, college and departmental scholarships to leverage resources to meet enrollment goals.

• Develop and implement strategies and programming to build a community for OSU scholarship recipients through the University Scholars Program.

• Coordinate with Campus partners to facilitate access to high-impact practices for students participating in the USP .

• Provide training and support for campus scholarship administrators working within the scholarship management system (OSU ScholarDollars/ScholarshipUniverse).

15% Scholarship Office Management/Supervision

• Customer service support and Scholarship Office management/supervision.

• Provide training, work direction and support to front office staff and supervision of Scholarship Office Student Staff who have various identities, cultural backgrounds, and communication styles and expectations.

• Respond to scholarship-related inquiries with staff.

10% Admissions/Recruitment Support

• Support the Recruitment team’s work with prospective students as it relates to scholarships.

• Participate in recruitment events and activities as appropriate.

• Collaborate in development of recruitment materials.

• Assist with the reading and scoring of Insight Resumes.

• Some travel and night or weekend work may be required.

5% Other Office Support

• Other projects and responsibilities as assigned.

What You Will Need

• Bachelor’s degree

• Minimum 2 years of experience in an administrative and/or supervisory role in a post-secondary Enrollment Management or Student Services office (e.g., Admissions, Financial Aid, Scholarships).

• Experience with providing customer service

• Experience providing leadwork/supervision for people with different backgrounds, cultures, and life experiences.

• Demonstrate computer skills in word processing, spreadsheet development, and data management.

• Experience with public speaking

• Excellent planning, organizational, analytical and decision-making skills.

• Experience working in a highly-collaborative, team-oriented environment.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• Experience working with Banner or other student information systems.

• Experience with the administration of academic scholarships.

• Experience with a scholarship management system.

• A basic knowledge of federal and state student financial aid, including how to apply for aid, what types of aid programs are available, and the coordination of aid and scholarships.

Working Conditions / Work Schedule

Office setting, Monday through Friday with occasional travel and night or weekend work.

Special Instructions to Applicants

To ensure full consideration, applications must be received by August 30, 2024.Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Christina Peltier at Christina.Peltier@oregonstate.edu or 541-737-4059.

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/5508654

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