Media Project Assistant & Client Services
Media Project Assistant & Client Services
Job Description
This full-time Media Project Assistant & Client Services position seeks applicants with an energetic personality and interest in media production.
Founded in 1985, we are Michigan's longest-running Media Project Management company serving the following industries: television broadcast networks, ad agencies, corporate communication & marketing departments, non-profits, museums, schools & universities, and motion picture studios.
As a small, dynamic company, your role and tasks will vary with each project. Applicants must embrace learning new skills every day. Training and guidance are often provided but our business model demands fearless team members who thrive on problem solving under the pressure of deadlines. Like most small businesses, employees are expected to conduct themselves in a collaborative, team-like manner.
Applicants must enjoy serving a broad range of clients and be vigilant toward the day-to-day needs of our company.
Responsibilities include:
- Accept input and direction from project managers and team leaders
- Assist on multiple projects, timelines, and research projects
- Perform research and organize findings in online spreadsheets
- Perform data entry while reviewing scripts, take sheets, and rundowns
- Test interactive games, courseware, and audio-visual programs
- Interface with vendors, suppliers, and contractors
- Answer phones, greet clients, pick-up and serve client lunches
- Contribute to the presentable appearance of the studios and facilities
- Track progress, budgets, and resources for simultaneous projects as directed
- Code receipts, set-up new projects, and organize project materials
- Learn to draft and edit proposals, scripts and marketing materials
- Update social media sites and monitor online campaigns
- Transcribe media recordings and review media files for accuracy
- Conduct auditions, book talent and production crew
- Run local errands in company car
- Prep studio and facility for tours
- Perform piece-work and assembly of client deliverables
- Become familiar with company-owned audio-visual and printing equipment
- Provide general support of administrative and creative staff
We value a positive, respectful, can-do attitude and an energetic personality!
Growing your skills and expanding your duties while on-the-job is a fundamental requirement. The role and tasks you perform upon initial hiring will evolve continuously. Continuous improvement and learning is a basic requirement of this position.
Environment:
Our clients are driven by deadlines, making us a fast-paced office with few breaks other than lunch. Our hours are 9:00-5:30 M-F but the ability to occasionally work flexible hours to accommodate a client’s project is a must. You may also accompany senior project managers or production crews to local client locations in support of a project.
Some projects require long periods of unsupervised research, data entry, or product testing. During these periods, you will be expected to exert the same level of focus and drive as periods when you are working within an energetic team. Our studio office environment is task-oriented with team members working independently on their assignments. We foster a friendly environment where team members help each other and collaborate when working on the same project.
There is little to no downtime as our client workload is constant and ever-growing. Many tasks are highly specific, so applicants must also be prepared to be instructed on precisely how a task is to be performed for consistency among team members. This may mean changing how you've done something in the past to align with our process.
Additional Requirements
- Ability to understand written instructions and daily assignments
- Willingness to accept specific, detailed instruction in support of company's unique workflow
- Superior attention to detail, accuracy, and time efficiency when performing tasks
- Integrity in applying honesty and discretion when handling business information
- Dependable and adaptable to our fast-paced, high-volume work environment
- Tendency toward structure, process, and organization in the workplace
- Must exhibit punctuality and reliable attendance
- Must restrict cell phone usage while in the workplace
- Will be required to sign a Non-Disclosure Agreement prohibiting social media posts regarding our clients' projects and media.