Spring Lake Education Administrative Assistant | Work Study

The Meadows Center for Water and the Environment at Texas State University is dedicated to inspiring research, leadership and innovation that ensures clean, abundant water for the environment and all humanity. The Meadows Center fulfills its mission by integrating activities across four pillars of action in powerful ways. Our work in each of these pillars begins at Spring Lake – one of the largest artesian springs in the world – and ripples outward across Texas and beyond.

The Meadows Center is seeking a student worker to assist the Spring Lake Education Program Education Manager and Accounts Manager with a variety of tasks including projects with general office tasks, scheduling, budgeting, account reconciliation, accounts payable, invoicing, contracts, and HR related tasks. 

Qualifications 

Applicants must have work-study. Applicants must have superior interpersonal skills including dependability, responsibility, motivation, time management, organization, excellent attention to detail and the ability to follow directions. Experience in an office setting is expected, while a general understanding of the TEKS and the foundations of education in the state of Texas is preferred.

General Description

Responsible for providing assistance to the Education Manager and the educational programs housed within the Spring Lake Education Program at the Meadows Center. This position will work out of the front office of the program and handle the scheduling of our programs.

Schedule 

Applicants must be available during the times of 8:00am -5:00pm Mon – Fri with a minimum of 4-hour blocks per scheduled shift. Morning or afternoon shifts are preferred.  Working 1-2 shifts on the weekend can substitute for a weekday shift. Employees are required to work a minimum of 4 shifts.

Job Requirements

• Must be able to work four shifts, with a minimum of three weekday mornings
• Must have experience working in an office setting
• Must have great customer service skills, self-motivated, and a willingness to learn
• Must be proficient in Word and Excel. Experience within Outlook is recommended.
• Texas State Parking Pass is required if you plan to drive to work
• Must have a reliable method of getting to work

Job Duties

• Communicating with the public through our Spring Lake Education email account and over the phone
• Booking/Creating confirmation paperwork for all field trips and private groups
• Keeping careful record on our shared calendars of who has booked with us
• Sending out reminder calls and emails for groups that have upcoming tours booked with us
• Helping to create weekly staff schedules
• Creating invoices for all groups and special events (including refunds, billing, and payment receipts)
• Tracking of all invoicing
• Logging online transactions
• Assisting with front desk duties: answering phone calls and assisting with events in our Conference Room
• Meaningfully contribute to completion of projects through independent work.
• Learn about Spring Lake and The Meadows Center’s educational goals.
• All other duties as assigned

Location 

Please note our location: http://www.meadowscenter.txstate.edu/About/Contact-Us.html. Students driving their vehicle to work must have a Texas State parking permit. Students without a vehicle must have a reliable method of getting to work. 

Employee Evaluation Process 

Employees will be evaluated on their work output and ethic. Employees will be required to attend all scheduled shifts unless prior communication has been made with their direct supervisor.  All employees are required to follow university policy and procedures.

Pay Rate Determination 

This pay rate of this position begins at $11. Experience and amount awarded through work study may result in a higher rate if deemed appropriate by the Spring Lake Management. 

Direct Supervisor 

This position is directly supervised by the Education Manager of the Spring Lake Education Program and the Deputy Director of Spring Lake Education.