Administrative Intern

Fast Enterprises is a provider of essential software and services for citizens and government. In 1998, we changed the way government revenue agencies support their business with the introduction of GenTax®. We have expanded beyond Tax and now also perform implementations for Motor Vehicle, Driver License, Unemployment Insurance, and Child Support Engagement agencies.

As an Administrative Intern, you will work in-office Monday-Friday 1:00pm - 5:00pm performing a variety of administrative tasks and activities in support of our project team located in Centennial, CO. The ideal candidate will have corporate office administration experience and thrive in a fast-paced environment. 
 

General  

• Assist and provide support for all office employees to ensure they have the necessary resources and supplies to fulfill their roles effectively.  
• Assist and provide support to the FAST team for administrative and other project-related tasks. This may include scheduling meetings, communicating with managers and other FASTies, and greeting FASTies and visitors at HQ. 
• Provide additional support to team members as needed. This may include completing miscellaneous tasks such as preparing spreadsheets, shipping labels, and documents. 
• Support the Admin team to act as the main contact for vendors. Manage vendor relationships by completing payments in a timely manner, coordinating event logistics, and communicating any event changes.   
• Assist with new hires' onboarding and arrival to HQ by helping with any questions or needs.  

Office  

• Regularly monitor inventory and work with the team to order supplies for the office accordingly.  
• Organize office supplies/items and maintain general cleanliness in common spaces throughout the office. This may include the break room, training spaces, meeting rooms, etc.   
• Maintain and update the office phone list.  
• Prepare for meetings by ensuring adequate seating is available, the technology needed has been communicated to Help Desk, and beverages/food are available if applicable.  

Mail  

• Handle general mail pick up and drop off by ensuring labels are prepared correctly.  
• Overseeing deliveries at HQ. 
• Prepare FedEx shipments and arrange for pick up or drop off, including maintaining the FedEx mailing materials on site.  
• Open and distribute incoming mail and emails to coordinate the flow of information internally and externally (as needed).  

Special Events and Activities  

• Assist Admin team to coordinate and facilitate social outings and lunches as needed. This may include providing accurate directions to team members if the event is off-site, offering accommodations for special dietary restrictions, and preparing the event space.  

Employment Qualifications:  

• Pursuing bachelor’s degree in business/public administration, finance/accounting, management, education, social science, or other field related to office management and administration.  
• Proficiency in Microsoft Office products, including Word, Excel, and PowerPoint.  
• Must possess strong typing skills with a minimum of 40 words/minute.  
• Strong organizational skills.  
• Excellent written and verbal communication skills.  
• Ability to multi-task independently.  
• Previous clerical experience (preferred).  

Pay Range

USD $19.00 - USD $19.00 /Hr.