Finance Administrative Assistant
- Provide administrative support and perform general duties for multiple departments including, but not limited to, Finance, Compliance, Accounting, Accounts Payable, Revenue Audit, Receiving, and Casino Operations.
- Perform reception duties as needed.
- Answer and forward telephone calls including taking and forwarding messages. Provide routine information to callers as appropriate.
- Schedule and organize activities such as meetings, travel, conferences and department activities for team members.
- Perform desktop publishing including creation and development of visual, audio and written presentations.
- Establish, develop, maintain and update filing systems. Retrieve information from files when needed.
- Establish, develop, maintain, and update library of documentation such as regulatory material, licensing records, and vehicle registrations.
- Assist the Compliance Manager with all Currency Transaction reporting, Suspicious Activity reporting, Know Your Customer (KYC) reviews, and Anti-Money Laundering (AML) or Title 31 requirements.
- Process all payroll and scheduling for the Casino Operations department.
- Generate paperwork for team member actions/changes. Assist in tracking attendance and generating attendance point notifications as required.
- Keep records of scheduled PTO and shift trade days for the Casino Operations department.
- Retrieve, sort and distribute mail following appropriate procedures, including maintaining and use of postage equipment. Process outgoing mail/FedEx, or similar deliveries.
- Photocopy, scan, email, and fax information and documents as needed or requested.
- Maintain and service all office equipment including but not limited to changing toner cartridges, ensuring machines are adequately stocked with paper, and clearing jams and/or initiating maintenance requests.
- Ensure cleanliness of administrative break areas and conference rooms.
- Work independently and within a team on special nonrecurring and ongoing projects as assigned including special projects such as planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, and creating brochures.
- Type and design general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
- Complete various forms as needed such as purchase orders and check requests including obtaining appropriate authority signatures and distribution to the appropriate parties.
- Courteously greet team members, patrons, visitors and vendors, determine their needs and direct them to the appropriate person, office, or area.
- Attend meetings as required and record, transcribe and distribute meeting minutes within appropriate time frames.
- Perform data entry as requested.
- Meet departmental or company project and assignment requirements and deadlines.
- Coordinate travel arrangements for department management as needed.
- Responsible for departmental purchasing, management/inventory of supplies and office equipment.
- Maintain strict confidentiality of all files, communications, and information in the conduct of company business.
- Meet department uniform, appearance, and grooming requirements.
- Must adhere to regulatory, department and company policies.
- Perform all job duties in a safe and responsible manner.
- Perform other job related and compatible duties as assigned.
- Any job duty needed to promote productivity in the efficient administration of business, or any reasonable request made by management personnel.
le duties as assigned.