Executive Assistant

Job Description

We are seeking an Executive Assistant to play a critical role in supporting the daily priorities of our organization. This role serves as a primary resource for interactions with executive vice presidents, senior level staff, leaders, parents, and donors. Successful candidates act as self starters and will work accurately and effectively under pressure.

As the Executive Assistant, you will be responsible for:

Providing excellent administrative support to the Executive to enable their goals. This would involve maintaining an emerging synthesis of projects, being able to proactively anticipate needs, and always managing a holistic view of priorities and deliverables.

Representing the Executive in key communications with internal and external constituents, and building crucial relationships at all levels of the organization and beyond.

Organizing and setting priorities among a variety of complex tasks, including a high volume of regularly occurring work and a constantly changing array of special projects and calendar demands.

To achieve these responsibilities, you will:

Schedule a complex and dynamic calendar, supervising the response to requests for time

• Act as liaison between the Executive  and all departments/staff within the organization, as well as key stakeholders
• Identify, prepare and compile necessary materials to ensure that the Executive has appropriate information for meetings, reports, presentations, events and projects.
• Organize, manage, and provide administrative support for special projects and events; undertake research projects; and collect and analyze data as background for meetings and special projects.
• Manage administrative procedures, workflow, and communications, including monitoring and approving expenses for the department accounts.

We would be excited to hear from you if:

• You think at the goal level (versus task) and demonstrate good logic; you anchor your work in the high level goals and priorities of the Executive and the organization.
• Prior experience in a support capacity, ie coordination or assistant roles, strongly preferred
• You exhibit excellent organizational and problem-solving skills, and the ability to handle multiple urgent priorities with high attention to detail in a dynamic environment.
• You build strong relationships with diverse audiences, and can effectively manage communications with constituents at all levels of an organization.
• You possess a high degree of discernment, tact, and integrity as well as a profound respect for the confidentiality of the documents and communications involving the office.
• You are comfortable in an environment where flexibility, resourcefulness, and adaptability to changing needs and demands are required, as well as the need to work longer hours as circumstances require.
• You have a Bachelor's degree.

Compensation Range

Annual Salary: $58,500.00 - $65,000.00