Contracts Assistant

Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world.

Dexis embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.

At Dexis, you will experience a corporate culture of inclusiveness, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

ABOUT THE POSITION

As a part of the Finance, Accounting, and Contracts Division, the Contracts team provides top-notch customer service to internal and to external stakeholders. The Contracts Assistant will work with internal stakeholders to fulfill requests and to ensure that work products meet Dexis and client standards. This is an opportunity to gain an understanding of the complexities involved in the field of international development while working in a fast-paced environment. This is a part-time position (20 hours/week).

RESPONSIBILITIES:

• Assist in the review of procurement and consultant requests for accuracy and for compliance with Client and internal requirements;
• Draft contractual agreements;
• Create and/or update spreadsheets;
• Upload and file documents in Dexis’ internal systems;
• Conduct research and provide analytical support;
• Submit invoices for approval using Dexis’ payment processing platform;
• Under the direction of Contracts staff, support Dexis departmental and corporate projects; and
• Perform other duties and responsibilities as assigned. 

QUALIFICATIONS:

• Meticulous attention to detail with high accuracy rate in data entry
• Proficiency in Microsoft Office products, especially Word, Excel, PowerPoint and SharePoint.
• Strong administrative, organizational and coordination skills.
• Troubleshooting skills with an effective customer service orientation.
• Excellent verbal, interpersonal and written communication skills.
• Ability to compile, analyze and synthesize data into a usable format.
• Ability to multi-task and prioritize workload in a fast-paced environment.
• Self-starter with diligent work ethic and proven dependability.
• Demonstrated outstanding level of professionalism in providing administrative support, including ability to exercise good judgment, discretion, tact, and diplomacy.
• Sound business ethics, including the protection of proprietary and confidential information.

Preferred Qualifications:

• Experience with U.S. Government contracts, particularly USAID, Department of State, and/or Department of Defense.
• Working proficiency in Spanish or French.
• Currently working towards a bachelor's or master's degree, or recently graduated with college-level degree.

Below is the pay range aligned with this position. When creating an offer, Dexis evaluates compensation holistically, triangulating between external market research, our budget for the position, and internal equity to arrive at a figure that is fair and competitive.

Hourly pay range:

$20—$20 USD

Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you? 

If you are passionate about this opportunity, apply now!

Only those applicants who meet the above criteria will be contacted for interview.

Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.

If you are hired for a position that is paid from the Dexis home office, you will be required to submit proof that you have received the COVID-19 vaccine unless you qualify for a legally recognized medical or religious exception to the vaccine requirement. This does not apply to AL, AZ, FL, KS, MT, NH, ND, or TX residents.