Operations Fellow

A fellowship is an entry-level position designed to teach the employee the fundamental facets of health and wellness advertising, the company, and their department. With a focus on training, our Fellows will have the opportunity to participate in training courses such as Pharma 101, Business Writing, and Foundations of Presenting; as well as a series of discussions with Senior Executives to understand how each department partners to service our clients. Fellows are given opportunities to expand their network and be mentored by the greatest minds in pharmaceutical advertising.

The Operations Fellow assists the Director of Operations with maintaining the daily operations of the applicable departments and agencies to which they are assigned. The Operations Fellow assists with project management, resource management, production, and coordinating activities across the operations team and agency.

RESPONSIBILITIES

Schedule and attend department status meetings with the internal team (as identified by the Operations Lead).

Prepare meeting recaps and distribute them to the appropriate team members.

Assist Resource Management with staffing allocations, billing reporting, and coordination of freelance talent.

Support agency office operations, including new employee onboarding, client visit preparation, department events, and agency-wide events.

Assist the Operations Lead and Operations Team with scheduling events and meetings, handling PowerPoint and Excel tasks, and managing calendars.

IDEAL CANDIDATE

Bachelor’s degree (BA/BS) in Marketing, Communication, Business Administration, or equivalent.

0–1 year of relevant business experience.

Prior experience in administrative, office assistance, or communications roles.

Strong knowledge of Microsoft Office, especially Excel and PowerPoint.

Excellent organizational skills, along with strong verbal and written communication abilities and attention to detail.

Comfortable working in a procedural and methodical environment.

Ability to work under pressure while maintaining high-quality work standards.

Demonstrates proactive agility and a positive attitude.