Operations Fellow

WHO WE ARE

We are the Havas Health Network - one of the largest health advertising and communications organization in the world. We are individuals from around the globe, each bringing unique stories and life experience, who share the same ambition: to help people live healthier, fuller lives.

Health is a uniquely powerful force which impacts our lives in every respect; our choices; our relationships; our ambitions; our impact on each other and the world. We believe helping people feel better is as much about uplifting the human spirit as it is about treating the body, and we help brands to do this by creating ideas and experiences that inspire that feeling. 

We are driven to create ideas that change the way people think about health. We strive to create work that connects with audiences on a deeper level. We are not afraid to tell the untold stories or speak unspoken truths. A simple principle shapes our agency culture and our approach to building brands: to help each other thrive.

THE ROLE

A fellowship at the Havas Health Network is an entry-level position designed to teach the employee the fundamental facets of health and wellness advertising, the company, and their department. With a focus on training, our Fellows will have the opportunity to participate in training courses such as Pharma 101, Business Writing, and Foundations of Presenting; as well as a series of discussions with Senior Executives to understand how each department partners to service our clients. Fellows are given opportunities to expand their network and be mentored by the greatest minds in pharmaceutical advertising.

The Operations Fellow assists the Director of Operations with maintaining the daily operations of the applicable departments and agencies to which they are assigned. The Operations Fellow assists with project management, resource management, production, and coordinating activities across the operations team and agency.

RESPONSIBILITIES

• Schedule and attend department status meetings with the internal team (as identified by the Operations Lead).
• Prepare meeting recaps and distribute them to the appropriate team members.
• Assist Resource Management with staffing allocations, billing reporting, and coordination of freelance talent.
• Support agency office operations, including new employee onboarding, client visit preparation, department events, and agency-wide events.
• Assist the Operations Lead and Operations Team with scheduling events and meetings, handling PowerPoint and Excel tasks, and managing calendars.

IDEAL CANDIDATE

• Bachelor’s degree (BA/BS) in Marketing, Communication, Business Administration, or equivalent.
• 0–1 year of relevant business experience.
• Prior experience in administrative, office assistance, or communications roles.
• Strong knowledge of Microsoft Office, especially Excel and PowerPoint.
• Excellent organizational skills, along with strong verbal and written communication abilities and attention to detail.
• Comfortable working in a procedural and methodical environment.
• Ability to work under pressure while maintaining high-quality work standards.
• Demonstrates proactive agility and a positive attitude.