Human Resources Assistant

Museum of Contemporary Art San Diego

Title:  Human Resources Assistant

Department:  Human Resources

Reports to:  Director, Human Resources Business Partner

Employee Status:  Full-time, Temporary (4 to 10 months), Non-Exempt

Primary Work Location:  La Jolla

Pay Range:  $20.55 – $21.63

Apply By: Friday, July 26, 2024

JOB SUMMARY:   Provide clerical and administrative support in multiple areas of Human Resources. Support mission and vision of Museum throughout performance of duties.   

ESSENTIAL FUNCTIONS: 

• Provide clerical and administrative support for talent acquisition efforts, including postings jobs; ensuring receipt of required documentation for interview kits; preparing and sending offer letters; coordinating and tracking new employee onboarding and orientations; and updating databases, staff lists, and org charts. 
• Provide clerical and administrative support for HRIS maintenance and other departmental databases.
• Provided clerical and administrative support for terminating employees, including preparing HR exit forms; terminating employees within various systems; and updating staff lists, org charts, and databases.
• Organize and maintain all electronic and hardcopy personnel and HR related files and ensure files are organized, properly documented, and compliant.  Audit files as needed.
• Administer coordination of L&D and LMS platform.
• Create and distribute various HR reports for internal stakeholders.
• HR liaison and business partner with the Inclusion, Diversity, Equity, and Accessibility (IDEA) team and the Employee Experience and Engagement (E.X.E.) team.
• Provide clerical and administrative support in all other areas of HR as assigned.
• Ensure a safe work environment through knowledge of and adherence to safety policies and procedures. 
• Other duties as assigned.

KNOWLEDGE, SKILLS, AND EXPERIENCE:   Strong attention to detail and follow-through skills.  Strong interpersonal and verbal and written communication skills.  Strong professional demeanor.  Ability to handle sensitive and confidential matters and information and be discreet and tactful in all situations.  Knowledge of HR regulatory compliance, wage and hour compliance, and labor laws.  Ability to work independently and in a team environment.  Strong technical skills and proficiency in MS Office, Paychex Flex payroll and HRIS preferred.  Bachelor’s degree and one year recent, relevant experience or any equivalent education and experience.  Human Resources certification preferred.   Experience and/or education in supporting and fostering DEI culture and/or initiatives. 

OUR WORK CULTURE:  MCASD provides employees with a collaborative work culture where they can combine both their love and support of the arts and work in an enriching and diverse environment while further developing their specific professional knowledge, skills, and abilities.

ABOUT MCASD:  It is an exciting time to join MCASD!  Our La Jolla campus re-opened in April 2022 after a five-year expansion effort that doubled the building’s overall size.  We are positioned to be a cultural beacon as the region’s foremost forum devoted to the exploration and presentation of the art of our time.  From the coastal community of its La Jolla flagship building, MCASD provides an unprecedented variety of exhibition spaces and experiences for the community, showcasing an internationally recognized collection and a dynamic schedule of exhibitions and public programs.

INCLUSION, DIVERSITY, EQUITY, AND ACCEPTANCE:  MCASD is committed to the diverse and full inclusion of all qualified applicants.  We welcome individuals from all backgrounds and experiences.  Studies show that people from underrepresented backgrounds and/or identities apply to positions only when they are confident that they meet 100% of the qualifications.  We’d like to change that dynamic, so we don’t miss out on great candidates.  If you have equivalent skills, experience, and/or education relevant to the job and are willing to learn, we value your expertise and encourage you to apply. MCASD will ensure that people with disabilities and/or qualifying medical conditions are provided reasonable accommodation. 

BACKGROUND CHECKS AND LICENSING:  Professional references and criminal background check.

VACCINATION STATUS:  Must be fully vaccinated against COVID-19 and demonstrate proof of vaccination upon hire, unless approved for a disability or religious accommodation.

EOE STATEMENT:   We thrive by supporting and celebrating our diversity as a creative and collaborative team. MCASD prohibits discrimination and harassment against individuals based on race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, covered veteran status, or any other characteristic protected by law.