Human Resources Coordinator, Donelson (Part Time)

Pay Range: Starts at $17.00 per hour, depending on experience

Position Summary:

Consistent with the Christian mission and vision of the YMCA of Middle TN, and in cooperation with other YMCA staff, under the direction of the Center Executive Director and the Regional Director, People Services, the Human Resource Coordinator is responsible for providing direct human resource support to Center employees while maintaining confidentiality of all employee information. The Human Resource Coordinator is responsible for other administrative processes as determined by the Center. These duties may be related to, but not limited to cash reports, accounts payable, petty cash, & Membership Department support. This position may also serve as an assistant to the Executive Director, the Center Board and Board Committees.

Essential Functions:

Model the YMCA core values: Caring, Honesty, Respect and Responsibility

Ensure safe and risk free environment at all times while meeting the individual needs of the participants

Accurately prepare and process Center’s payroll maintaining all required payroll documentation as required; monitor labor reports for accuracy

Approve new hire paperwork to ensure all forms are completed and acceptable documentation is provided; maintain all employee and employment records accurately and in compliance with approved guidelines and standards of the Association

Notify Executive Director and People Services of any human resource policy violations

Serve as “Training Champion” for employee training working as liaison between the center and the Learning Experiences Department to ensure employees are aware of and receiving training opportunities

Ensure required trainings are current; track participant training’s and provide reports as needed

Reconcile all credit and charge accounts in accordance with Association policies and procedures

Perform assigned “Manager on Duty” and other assigned responsibilities as part of the center’s leadership team

Attend HRC Cabinet meetings and related trainings

Participate in year-round mission awareness meetings to encourage volunteering for Annual Giving and special events; help center prepare and implement a campaign plan for a successful campaign consistent with the annual fund raising plan association guidelines, including volunteer development, training, goals setting, cultivation and solicitation of donors, collections, and coordination of staff role

Coordinate all special events; Benefit Concerts, Golf Tournament, and Annual Giving Campaign Breakfast; recruit volunteers for all special events

Prepare and process purchase orders, check requests, and similar documents related to the Center’s operation. Analyze financial records: statements, payroll, etc.

Evaluate the effectiveness of the Center’s administrative processes and recommend improvements

Handle all money received by the Center, process accounting records and accounts payable, prepare cash reports, checking reconciliation, and returned checks

Handle all membership, program, and activity: refund, reimbursement, cancellation, requests and procedures

Work with Membership Director to ensure implementation of association front desk petty cash control procedures

Maintain office equipment including copiers, fax and postage machines, and time clocks; order Center’s office supplies

Work with the Center Board of Directors and Committees

Work as a leader and in conjunction with Financial Development Director, Executive Director, Associate Executive Director, and Board to facilitate all fund raising efforts of the Center

Build relationships and interact with members

Qualifications:

Passion, enthusiasm, and commitment to the mission and cause of the YMCA

Superior supervisory skills and an enthusiastic personality with the ability to inspire and motivate staff, volunteers, members and participants to create a culture of service within our Centers

Strong interpersonal and communication skills and the ability to relate effectively to diverse groups of people from all social and economic segments of the community

Must present a professional image and possess conflict resolution skills, and demonstrate sound judgment and initiative

Must be highly organized with the ability to work under pressure and handle multiple tasks

Must be able to maintain confidentiality of information

Proficiency in Microsoft Word, Excel, PowerPoint, and other software programs, as well as the ability to use most office equipment is required

Minimum 18 years of age

Four-year college degree or minimum five years work experience in an office management and/or accounting role is required; human resources experience preferred

Certifications Required Post-Hire:

Before start of 1st shift: New Hire Orientation training

Within first week of hire: Y-USA New Employee Orientation Online Course

Within two weeks of hire: Payroll and Budget Builder training

Within two weeks of hire: Basic Life Support, First Aid, and Emergency Oxygen

Within 30 days of hire: Membership Software and Raiser’s Edge training

Within six months of hire: Complete course training and Certify in Adult Mental Health First Aid USA from the National Council for Mental Wellbeing

While performing the duties of this job, the employee may be required to stand; walk on uneven surfaces; sit; handle or feel objects; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; talk or hear; taste or smell. The employee must be able to lift up to 25 pounds. The employee may be exposed to weather conditions prevalent at the time. The noise level is usually minimal to moderate.