Payroll and HR Specialist

Primary Responsibility:

Responsible for all payroll duties as well as assisting with HR and benefit duties as directed by the Human Resource Manager.

Responsibilities and Duties:

• Run weekly and bi-weekly Payroll reports for all companies, Union and Non-Union throughout the United States using HRIS/Payroll ADP system.
• Enter all new hires into the HRIS system. Streamline payroll data entry from external facility by creating formulated Excel spreadsheet to download into payroll system.

• Help administer the company benefits program to ensure that each employee is aware of the employee benefits program.
• Work with Internal and External Auditors to monitor and maintain the SOX (Sarbanes-Oxley) requirements for all processes and relations to payroll and HR production.

• Assist employees on FMLA, STD (Short Term Disability) and LTD (Long Term Disability) leave paperwork to complete and submit.

• Perform administrative, secretarial, and clerical duties; Correspondences, memoranda, notices, and other related materials, including confidential correspondences and reports within ADP.
• Establish and maintain all employee records/personnel files from hire through termination.
• Complete hiring process on potential candidates (i.e.: run background checks, E-verify). Work in correlation with a third-party company to pull random drug screenings for employees
• Assist with new hire employee orientations (i.e.: cover benefits & new hire paperwork), ensure all new employees complete the required paperwork and submit to the appropriate companies.
• Ensure all attendance and disciplinary records are documented and placed in the employee’s personnel file.
• Maintain records and filing systems. Processing of wage garnishments and child support order/medical support orders.
• Maintain a professional attitude when representing the company during phone, or personal contact with customers, outside vendors, and/or service providers, etc.
• Work alongside HR Manager to include recent acquisitions on transitioning over payroll, policies, and procedures.

Qualifications:

• Candidate must have high school diploma.
• Three to five years of experience in clerical atmosphere (Preferred: Human Resources and Payroll experience), coordination, organization, and performance of duties at a responsible level.
• This position demands an individual who is hard working, detail oriented, computer skills in Payroll system(s), Word and Excel excellent oral and written communication skills.