Senior Administrative Assistant

Position Summary:  

• The purpose of this position is to coordinate and prepare all documents concerning inmate release via Parole, Guidelines, Conditional Release, and Maximum Release in accordance to Kansas Administrative Regulations, Chapter 44-6. To coordinate and prepare all documents pertaining to the detainer process. To be a liaison with other law enforcement agencies (Federal, State, & Local) in regard to the above processes.

Job Responsibilities may include but are not limited to the following:  

• Receives detainer warrants from various agencies, Prepares and processes Detainers by completing one or more of several different forms and sends a copy to the respective resident and departments; also places appropriate documents in the master file. Enters detainer information into TOADS. Receives Form 9's requesting Uniform Disposition of Detainer Act (180 day writs) and forwards copies by certified mail to district court and attorneys and provides copy to resident. Maintains a log of request for disposition of Detainers sent to outside sources. The incumbent also contacts detaining jurisdictions upon a resident receiving release to establish a date and time for pickup.
• Upon receipt of Release of Certificate and related documents. The incumbent is responsible for assuring there are no active detainers. Upon verification, initiates the following:
  • Stores the packet until the day prior to the release date
  • Checks the records for victim notification, detainer information and personal property
  • On the day prior to release, prepares all appropriate release documents and incorporates them into a release packet
  • Forwards the release packet to the appropriate staff
• Distributes sentencing guidelines release list on a weekly basis and updates daily. Initiates pulls and interprets all NCIC (II) reports for warrant wants and possible Detainers prior to release date and for six month and sixteen month out release planning. Contacts the appropriate authorities in the location of any active detainer found and arranges for pick up.
• The incumbent is responsible for notifying the KDOC Victim Coordinator, in accordance with established policy, (IMPP 03-108) of residents scheduled of the following type of releases:
  • Sentence Guidelines Release
  • Conditional Release
  • Board Parole
  • Max Release
  • Escapes
  • Deaths