Administrative Assistant
Position Title: Administrative Assistant
Organization: Jewish Family Service of San Diego
Department: Patient Advocacy
Position Type: Full-Time (37.5+ hours/week), Non-Exempt
Work Setting: Onsite
Reports To: Patient Advocate Supervisor
Pay Range: $22.16-$23.29/hour
Total Compensation:
In addition to standard pay, compensation for this position includes:
- Comprehensive, low-cost healthcare coverage for employees
- Generous employer 401(k) contributions
- Employer-covered life insurance
Time Away from Work:
Being able to take time away from work is critical in bringing your best self to work. Time off benefits for this position include:
- Paid vacation time and sick leave
- 15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays
- 2 Wellness Days to be taken any time during the year to support employees’ mental wellness
Position Overview:
Do you hate injustice? Do you like fighting for the underdog? Would you like to be part of a dynamic and dedicated team of advocates and travel the county representing clients receiving substance use disorder treatment to ensure that their rights are upheld?
We’re looking for an outstanding individual who loves challenges and gets satisfaction from helping others in need.
Our highly regarded advocates investigate and resolve complaints, concerns, or grievances received from mental health clients about rights violations, coordinate efforts with other agencies as needed, and visit and monitor facilities for compliance with clients’ rights laws, regulations and policies. They also ensure that clients, staff, owners, and administrators are informed of the rights of persons with mental illness. The Administrative Assistant will report to the Program Manager of Patient Advocacy.
Key Talents: You are proud of your communication skills, both written and oral. You have a strong commitment to teamwork and being a part of a dedicated team of professionals. You demonstrate great compassion for your fellow man and have a deep sense of responsibility and accountability. You also have a well-developed sense of humor and like to make your work fun.
Responsibilities: The Administrative Assistant will assist the Team with calendar management, document preparation, answering and returning phone calls, and completing long-term projects, as assigned. The candidate should have a strong desire to work in a fast-paced team environment and interact with staff, clients, and guests in a consistently personable, professional, and helpful manner. This is an active position, where you will work with everyone on the Team, in addition to agency and community partners. The position requires advanced experience with Microsoft Office programs, specifically Excel, Word, and Outlook.
Skills/Experience/Abilities That Are a Must-Have:
- Successful completion and pass of Criminal History Background Check
- Experience working with clients with mental health and/or substance use disorders
- Advanced skills in Microsoft Office programs, especially Word, Excel, and Outlook
- Ability and willingness to regularly use office equipment such as computers, fax machines, telephones and cell phones
- Bachelor’s degree or a minimum of three years of experience in an administrative role
- Knowledge of patients’ rights law and/or willingness and ability to learn California State laws and San Diego County Policies and Procedures as they pertain to behavioral health patient’s rights
- Strong oral and written communication skills, including experience fielding a high volume of phone calls
- Ability to work with a wide range of community groups including professionals, facility administrators, and clients
- Strong sense of ethics
- Car required, and an ability and willingness to travel throughout San Diego County
- Ability to work independently and as part of a team
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk and listen. The employee frequently is required to stand; walk; use hands and arms to finger a keyboard, handle papers and reach for the phone. The employee may need to climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds and occasionally lift and/or move up to 25 pounds. The noise level is moderate, so concentration and good hearing are required.
These are the job duties and the approximate % of time spent on each:
- Sitting (i.e., data entry at a computer or talking on the phone) 65%
- Standing (i.e., faxing, copying, filing) 25%
- Lifting (occasional moving of boxes) 10%
Read to Move Forward:
To apply, please submit your cover letter and resume on the following link;
Important Notice:
Incomplete submissions will not be considered. Please, no phone calls. Please, principals only. Please, local candidates only (relocation is not provided).
About Jewish Family Service of San Diego
Jewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community. For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing, and often life-saving. At Jewish Family Service, we believe our employees are the backbone of our Agency. We strive to ensure that each employee is treated with dignity and respect. Our goal is your success. Come work at JFS and be our partner in Moving Forward Together. To learn more about JFS, please visit jfssd.org.
*Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.